Senior Finance and Administrative Assistant

Job description

Job Title Senior Finance and Administrative Assistant Job Description Summary

Job Description

Scope for SFAA (replacement)

TypesDutiesDateline

1)Finance Closing FER counterDaily

Counting Cash Box after duty cashier task

Printing of Day End closing Reports to check and tally with cashier amount such as Cash, Credit card, Cheque & Nets.

2)General Duties – Answer Phone Calls & Counter Duty (half day counter or half day phone call duty)Daily

FER collection/Issue Permit/ Instalment Plan/Resale/Enquiries/Day end closing

Assist resident to apply or terminate Giro/RCCS applications

Photocopy and filing Permit & Tax invoice by serial number & monthly

Answer calls received from call centre on TC queries for NSS

Update the memo for each transaction

Assist resident to appeal waiver form for resident to fill up and update memo

Putting up journal and manual adjustment whenever necessary

Handle Courier Bag

Preparing Duty Roaster for NSS finance to have smooth operation for counter cashier & phone dutiesMonthly

Checking Daily End Summary report to make sure with FAA/PM/FAM signature

3)Account payable

In-charge for Lift Work Order, Invoices & Term Contract for Lift Vendors assignedAs & when

Preparing a list and Works order document with PM signature to PA Kathy for Chairman signature with Works order amount above 10K.

Email to LMU/contractor for those outstanding invoices for Works Order.

Keying invoices for Works Order and Term Contract invoices.

Update LRF Works Order issued in Sharepoint Excel

Update & keep track on monthly maintenance invoices for LRF in sharepoint excel spread sheet.

Checking and Post for IEMS invoices.

Preparing PVs and attachment to be attached in TCMS3 for Lift Work Order, Invoices & Term Contract for Lift Vendors assigned.

Counter check Peer's payment vouchers prepared.

4) Creditors' Reconciliations per assigned VendorsMonthly

5) Monitor NSS Permit and pass inspection form for PO Weekly

6) Other adhoc & tasks as assignedAs & when