Paralegal /Legal Assistant (Japanese speaking)

• AWS and Variable Bonus provided
• Permanent role
• Monday to Friday, 9 am – 6 pm, with the flexibility to work from home up to 2 days per week.
• Working location: Singapore / Japan

Summary

A Law firm is hiring a Paralegal / Legal Assistant (Japanese speaking) to work alongside our lawyers in response to the increasing number of cross-border matters involving Japan, Singapore, and other Asian jurisdictions. A legal qualification is not required.

Candidates with experience reviewing English-language contracts in an in-house legal department will be advantageous.

This role goes beyond general legal administrative support. Under the direction and supervision of lawyers, the successful candidate will support a broad range of matters, including corporate law, M&A, overseas business expansion, employment matters, compliance, dispute resolution, and international arbitration. Responsibilities will include legal research, assistance with drafting contracts and other legal documents, translation, matter management, and coordination with overseas offices.

This position offers regular exposure to international and cross-border matters, particularly those involving Japan and ASEAN.

Job Responsibilities:

Legal Support

- Assist with legal research on laws, regulations, court decisions, and regulatory requirements under Japanese, Singapore, and other foreign laws

- Organize research findings and prepare reports and memoranda

- Assist with drafting contracts, legal opinions, applications, and other legal documents

- Assist with reviewing contracts and other legal documents

- Support due diligence for M&A transactions, corporate reorganizations, overseas expansion, and other corporate matters

- Support company incorporation, shareholders’ meetings, board meetings, and other corporate procedures

- Organize documents and evidence and conduct research in connection with litigation, international arbitration, mediation, and other dispute-related matters

- Support compliance matters, internal investigations, fraud investigations, and related matters

- Gather information on legal and regulatory frameworks in various jurisdictions

Cross-Border Matters

- Liaise and coordinate with lawyers and other professionals in Japan, ASEAN, and other jurisdictions

- Coordinate research requests with overseas offices and affiliated law firms, and consolidate their responses

- Support Japanese companies with overseas expansion and international business matters

- Support foreign companies entering the Japanese market and other Japan-related matters

- Assist with the coordination and management of matters involving multiple jurisdictions

Translation & Documentation

- Translate and review contracts, legal opinions, litigation and arbitration documents, and other legal materials between Japanese and English

- Assist with preparing client materials, presentations, seminar materials, and other documents

- Organize and manage matter files, data rooms, and other related documentation

- Utilize AI and other legal technology tools for legal research, document preparation, and knowledge management

Other Responsibilities

- Support matter management, including client communication and meeting coordination

- Assist with preparing seminars, newsletters, legal articles, and other publications

- Monitor and gather information on legal developments, including amendments to laws and regulations

- Provide other support as required for lawyers to effectively carry out their work

Job Requirements:

- Bachelor’s degree or above

- Ability to produce accurate written documents in Japanese, as the role requires handling Japanese-language legal contracts

- Comfortable working in English, as the role involves internal communication in English as well as translation of contracts between Japanese and English

- Basic proficiency in Microsoft Word, Excel, PowerPoint, and other standard PC applications

- Ability to effectively utilize AI and other tools for contract review and research

- Ability to work with both accuracy and speed

- Ability to manage multiple matters concurrently

- Ability to maintain a high level of confidentiality and professional ethics

●Preferred Experience and Skills:

Candidates with any of the following experience or backgrounds are welcome:

- Academic background in law, including a law degree, law school, or other law-related field

- Work experience at a law firm or in an in-house legal department (Candidates with in-house legal experience will be given particular preference.)

- Experience as a paralegal, legal assistant, or in a similar role

- Experience in matters involving M&A, corporate law, litigation and arbitration, employment law, compliance, or related areas

- Experience handling English-language contracts or other English-language legal documents

- Overseas study or work experience

- Work experience in ASEAN or other parts of Asia

- Interest in utilizing AI and legal technology in legal work

Interested applicants, please send your resume to Tiffany Koh (R1104633) with email subject header "Job Application for Paralegal / Legal Assistant (Japanese speaking) - TK " .

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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EA License No:90C4069

R1104633

Koh Jia Wen