Personal Assistant to CEO (Part time)

Title: Part-Time CEO's Assistant

Location: Dubai, UAE

Hours: 10–15 hours/week initially

Working model: Flexible / hybrid

Reports to: Founder & Managing Director

Main purpose:

To support the Founder with day-to-day administrative, organizational, travel and personal tasks, allowing her to focus on business development, trading operations and strategic decisions.

Responsibilities:

Founder / business support

• Manage calendar and appointments
• Organize meetings and reminders
• Follow up on delegated tasks
• Prepare simple documents and presentations
• Research companies, people, events, suppliers and services
• Maintain task lists and deadlines
• Organize contacts and information
• Coordinate meetings and appointments
• Assist with event registrations and business travel
• Prepare meeting agendas and basic notes
• Handle occasional correspondence on behalf of the Founder

Travel

• Flight research and booking
• Hotel and transportation arrangements
• Visa/document reminders
• Build travel itineraries
• Coordinate multiple destinations
• Keep travel documents organized

Personal assistance

• Restaurant / appointment bookings
• Personal appointments
• Researching services/products

Requirements:

• 2+ years in PA, EA, office administration, hospitality, concierge, luxury service or similar
• Excellent English
• Very strong organizational skills
• Excellent Google Workspace skills
• Comfortable with AI tools such as ChatGPT
• Good written communication
• Very high attention to detail
• Discreet and trustworthy
• Comfortable working independently
• Proactive rather than waiting for instructions
• Dubai-based
• Flexible availability during weekdays
• Valid UAE work status appropriate for the engagement

Nice to have:

• Experience supporting a founder/entrepreneur
• Travel management experience
• Luxury hospitality / concierge background
• Driver's license/car
• Russian, Chinese or another language