Contracting Documents Controller

About Us:

Jedan is a reputable and well-established contracting company specializing in construction, fit-out, MEP, and renewable energy solutions. It has a rich history of successful projects and a commitment to excellence.

Responsibilities:

We are seeking a highly organized and detail-oriented Document Controller to manage, control, and maintain all project and company documentation in compliance with our quality management system. The ideal candidate will have proven experience in document control within the contracting or construction sector and be well-versed in ISO standards (particularly ISO 9001) to ensure all documentation meets regulatory and company requirements.

Duties:

● Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current on necessary company news and information.

● Establish, implement, and maintain document control procedures in line with company policies and ISO standards.

● Receive, review, and register incoming and outgoing documents (technical drawings, contracts, correspondence, etc.) in the Document Management System (DMS).

● Receive and distribute documents based on the Document Distribution Matrix to the right department and right person (action parties) as per the agreed procedure after the higher Manager’s review.

● Maintain records of engineering documents and drawings in hard copies and electronic files, and monitor the revisions and approval status thereof.

● Distribute incoming and outgoing documents & mail and keep records, reports, and registers up to date in a professional manner.

● Maintain both physical and electronic filing systems for easy retrieval and traceability.

● Monitor document revisions and ensure obsolete versions are removed from circulation.

● Liaise with project teams, subcontractors, and clients to ensure smooth document flow and compliance with contractual requirements.

● Prepare and issue document transmittals, reports, and registers as required.

● Support internal and external audits by providing accurate and complete documentation records.

● Train and guide staff on document control processes and ISO compliance requirements.

● Ensuring the confidentiality and security of files and filing systems.

Qualifications

Diploma or Bachelor’s degree in Business Administration, Engineering, or related field.

Skills and experience:

● 3-5 years of accounting experience, ERP knowledge

● Excellent knowledge of ISO standards.

● Experience in handling engineering and technical documentation.

● Familiarity with contractual documentation and project workflows.

● Ability to coordinate with multiple teams and manage priorities effectively

● Proven experience as a Document Controller in a contracting, construction, or EPC environment.

● Strong knowledge of ISO standards (ISO 9001 or equivalent) and their application in document control and quality management.

● Excellent attention to detail, organizational skills, and ability to work under tight deadlines.

● Strong communication skills in English (Arabic is an advantage).

Benefits:

Health Insurance.

Opportunities for career growth and professional development within a thriving industry.

Collaborative and supportive work environment.

Jedan is an equal opportunity employer. We value diversity and are committed to creating an inclusive workplace for all employees.

General:

● Job Types: Full-time, Permanent

● Location: DIP 1, Dubai

● Expected Start Date: Immediately

Job Type: Full-time

Pay: From AED5,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Education:

• Diploma (Required)

Experience:

• Contracting Documents Controller: 3 years (Required)
• ISO standards : 1 year (Required)

Work Location: In person