Receptionist cum Sales Coordinator

Key Responsibilities

Reception Duties

• Greet and welcome visitors, clients, and guests in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Respond to general inquiries and direct them to the relevant department.
• Receive and manage incoming and outgoing mail and courier deliveries.
• Maintain the reception area in a clean, organized, and professional condition.
• Provide general administrative and office support as required.

Sales Coordination

• Assist the Sales team with quotations, proposals, presentations, and other sales documents.
• Maintain and update client and project records.
• Schedule and coordinate client meetings, site visits, and appointments.
• Follow up with clients regarding quotations, approvals, feedback, and pending documents.
• Assist in preparing tender and pre-qualification documents.
• Prepare and maintain sales and project reports.
• Coordinate with Sales, Design, Estimation, Operations, and other departments regarding client requirements.
• Support the Sales team with client communication and follow-ups.
• Maintain proper filing and documentation of sales and project-related records.

Requirements

• 1–2 years of relevant experience in reception, sales coordination, administration, or a similar role.
• Previous experience as a Receptionist, Front Desk Executive, Sales Coordinator, or Administrative Assistant is preferred.
• Good English communication and interpersonal skills.
• Good knowledge of Microsoft Office, especially Excel and Word.
• Strong organizational and multitasking skills.
• Professional, presentable, and customer-friendly attitude.
• Ability to coordinate with multiple departments and manage priorities effectively.
• Experience in the landscaping, construction, engineering, or related industry is an advantage.

Preferred Qualifications

• Diploma or Bachelor’s Degree in Business Administration or a related field.
• Knowledge of CRM or ERP systems is an advantage.
• Experience with quotations, client coordination, tender documentation, or sales administration will be an added advantage.

Job Type: Full-time

Work Location: In person