Marketing Coordinator

Marketing Coordinator

Reporting to: Marketing Director

About The Role

Ohana Development is seeking a detail-oriented Marketing Coordinator to support the marketing team across its luxury residential projects. This role is central to keeping day-to-day marketing operations running smoothly: assisting the Marketing Director, coordinating with external suppliers and agencies, managing administrative processes, and providing hands-on support across campaigns, events, and content activities.

Key Responsibilities

Direct Support to Marketing Director

• Manage the Marketing Director calendar, prioritize meeting requests, and coordinate scheduling across internal teams, agencies, and partners.
• Prepare briefing notes, agendas, and follow-up trackers ahead of key meetings and partner sessions
• Track action items from the marketing team

Supplier & Vendor Coordination

• Act as the primary point of contact for marketing suppliers (printers, agencies, production houses, event vendors, media partners)
• Obtain and compare quotations, and track deliverables against agreed timelines in coordination with procurement department.
• Coordinate delivery schedules for marketing collateral, signage, gifting, and event materials.

Administrative Support

• Prepare and process purchase requests, and payment follow-ups in coordination with finance and procurement
• Maintain organized records of contracts, approvals, and marketing budgets.
• Draft correspondence, meeting notes, and status trackers for ongoing projects.
• Support budget tracking and reporting for marketing spend across projects.
• Prepare monthly reports for marketing activities in coordination with the other team members.

Marketing Activity Support

• Support the coordination of events, sales centre activations, and brand partnership deliverables
• Help prepare presentations, briefs, and internal reports for marketing initiatives
• Liaise with internal teams (sales, design, digital) to ensure timely delivery of assets and materials
• Ensure all materials align with Ohana's brand guidelines

Requirements

• 2+ years of experience in a marketing coordination, administration, or operations role (real estate developer is a must)
• Strong organizational skills with the ability to manage multiple suppliers and deadlines simultaneously
• Excellent written and verbal communication skills in English
• Proficiency in Microsoft Office / Google Workspace; familiarity with project tracking tools is an advantage - Strong knowledge in excel and PPT
• High attention to detail and comfort working with budgets, quotations, and vendor documentation