Senior Planning Manager

About this role:

Project Planning & Scheduling

Develop and maintain detailed project schedules (baseline and revised) for all landscaping projects using tools like Primavera P6 or MS Project.

Prepare project-specific work breakdown structures (WBS) and define key milestones, deliverables, and timelines.

Coordinate with project and site teams to gather inputs and ensure accurate sequencing of all design, procurement, and construction activities.

Program Management & Resource Planning

Create integrated master plans for multi-site or large-scale landscaping projects, incorporating all phases from mobilization to handover.

Allocate labor, equipment, and material resources effectively, identifying requirements based on project timelines.

Monitor and update schedules based on actual progress, identifying variances and implementing recovery strategies.

Progress Monitoring & Reporting

Track actual vs. planned progress through regular site visits, meetings, and coordination with the execution team.

Develop and submit weekly/monthly progress reports, including critical path analysis and earned value metrics.

Highlight schedule deviations and prepare impact assessments for project leadership and clients.

Risk Analysis & Mitigation

Conduct time-risk analysis to identify potential delays and constraints early in the planning stage.

Propose mitigation measures and recovery plans to minimize schedule impact.

Maintain and update risk registers in collaboration with the project management and HSE teams.

Client & Stakeholder Coordination

Interface with clients, consultants, and subcontractors for schedule approvals, updates, and reporting.

Attend client progress meetings and present project planning, delays, and recovery strategies when required.

Ensure alignment between contract obligations, project scope, and planning deliverables.

Tender Support & Pre-Award Planning

Participate in the bidding process by preparing preliminary programs, resource histograms, and project timelines.

Review tender documents, BOQs, and specifications to develop planning inputs that support cost estimation and logistics.

Support business development with planning inputs for proposals and feasibility studies.

Documentation & Systems Management

Maintain all planning documentation including baseline programs, schedule revisions, look-ahead schedules, and delay notifications.

Ensure proper document control and alignment with ISO/project quality standards.

Lead the implementation of planning and scheduling software and best practices across projects.

Team Leadership & Development

Manage and mentor junior planners and planning engineers within the organization.

Develop standardized planning procedures, templates, and reporting formats across all projects.

Foster a culture of proactive planning, foresight, and continuous improvement in project controls.

Occupational and workplace Health and Safety responsibilities:

In addition to all job-specific responsibilities, all employees are required to adhere to all Basatin health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures, and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.

Information Security responsibilities:

• Comply with Basatin Information Security Policies
• Be aware of and fulfil their information security responsibilities
• Ensure whoever handles sensitive company information have taken the Security Awareness Training
• Know how to report a security incident (to IT ServiceDesk or InfoSec).
• Not Disable his/her OS firewall and/or Antivirus
• Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.
• Accept accountability of his/her individual user accounts, and maintain confidentiality

Qualifications:

• Bachelor’s degree in civil engineering, Landscape Architecture, Construction Management, or a related field is required.
• Master’s degree in Project Management, Engineering Management, or a related discipline is preferred.
• Minimum of 10–12 years of progressive planning and project control experience, with at least 5 years in a senior or managerial planning role, preferably in landscaping, infrastructure, or construction sectors.
• Proven track record in developing and managing complex project schedules for large-scale landscape or urban development projects.
• Expertise in project planning software such as Primavera P6, Microsoft Project, and Asta Powerproject
• Advanced knowledge of critical path method (CPM) scheduling, resource leveling, and cost-loaded programs
• Strong understanding of landscaping project lifecycles, including hardscape, softscape, and irrigation works
• Ability to develop and maintain work breakdown structures (WBS), resource histograms, and productivity curves
• Proficient in time-risk analysis, float management, and delay impact assessments
• Skilled in using Earned Value Management (EVM) and related KPIs for project performance tracking
• Ability to create and deliver detailed progress reports, dashboards, and executive summaries
• Strong command of look-ahead schedules, performance metrics, and variance analysis
• Experience coordinating with QS, procurement, and construction teams for schedule alignment
• Good understanding of contractual obligations, extensions of time (EOT), and claims support
• Ability to align planning outputs with contract terms, BOQs, and payment milestones
• Skilled in supporting pre-contract planning, tender scheduling, and commercial proposals
• Excellent verbal and written communication skills to present schedules and planning concepts to internal teams and clients
• Strong stakeholder management and coordination capabilities with consultants, subcontractors, and authority representatives
• Ability to lead planning discussions in high-level client meetings and project reviews
• Proven ability to manage, mentor, and develop a team of planners and scheduling engineers
• Skilled in delegating responsibilities, setting performance targets, and providing feedback
• Capable of developing planning standards, templates, and best practices for company-wide use
• Strong analytical and critical thinking skills for resolving scheduling conflicts and resource bottlenecks
• Ability to proactively identify risks and recommend mitigation strategies
• Decision-making under pressure in fast-paced project environments
• High attention to detail, accuracy, and process orientation
• Results-driven with a commitment to meeting deadlines and project goals
• Flexibility to adapt to changes in project scope and client requirements
• Strong organizational, time management, and documentation skills
• Commitment to continuous improvement and quality assurance