مساعد إداري

Job Title

Administrative Assistant

Job Purpose

Provide administrative and organizational support to management by coordinating daily operations, following up on tasks and decisions, and facilitating communication across departments to ensure work is completed efficiently and on time.

Key Responsibilities

• Organize and manage schedules, appointments, and meetings.
• Prepare meeting agendas, record meeting minutes, and follow up on action items.
• Coordinate and follow up with different departments to ensure timely completion of assigned tasks.
• Prepare official correspondence, letters, and administrative documents.
• Prepare periodic reports and presentation materials.
• Maintain and organize physical and electronic filing systems.
• Follow up on administrative transactions and ensure their completion.
• Coordinate with internal departments and external parties as required.
• Track purchase requests, quotations, contracts, and administrative approvals.
• Assist in organizing meetings, events, and workshops.
• Manage administrative communications and correspondence.
• Identify opportunities to improve administrative processes and workflow efficiency.
• Perform any other duties assigned by the direct manager within the scope of the role.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Office Management, or a related field.
• Minimum of 3 years of experience in administrative support, administrative coordination, or executive assistance.
• Previous experience in a corporate environment is preferred.

Required Skills

• Strong organizational and time management skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint).
• Proficiency in email management and virtual meeting tools.
• Excellent report writing and business correspondence skills.
• Strong communication and coordination skills.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work under pressure and meet deadlines.
• Quick learner with a proactive attitude and strong sense of responsibility.