Facilities Management Specialist

Position Objective:

To plan, optimize, and manage all workspace allocations across the organization by ensuring efficient utilization of office space, maintaining accurate space data, and supporting business growth. This role collaborates closely with Facility Management, HR, IT, and departmental leaders to align space planning with operational needs and corporate standards.

(Exp in workspace/space planning is must)

Job Description & Responsibilities

• Develop and maintain space plans for all facilities, ensuring optimal utilization and compliance with organizational standards.
• Allocate workspaces based on departmental requirements, headcount forecasts, and business priorities.
• Coordinate seating arrangements, relocations, and departmental moves with FM, HR, and IT.
• Maintain accurate space inventory, floor plans, and occupancy data using CAFM/IWMS systems
• Track space usage, occupancy ratios, and future requirements.
• Produce regular space utilization reports and dashboards for management.
• Analyze current space usage and recommend improvements to enhance efficiency and employee experience
• Support workplace transformation initiatives (e.g., hybrid work, hot‑desking, shared spaces).
• Identify underutilized areas and propose reallocation or redesign options.
• Work closely with Facility Operations, Projects, HR, and IT to ensure smooth execution of space‑related activities.
• Act as the focal point for all space requests, approvals, and change management.
• Support leadership with space planning scenarios and decision‑making.
• Ensure all space layouts comply with safety, accessibility, and regulatory requirements.
• Maintain adherence to corporate workplace standards and branding guidelines.
• Support audits and inspections related to space and occupancy.

Qualifications & Experience:

• Bachelor’s degree in Facility Management, Architecture, Interior Design, Engineering, or related field.
• 3–7 years of experience in space planning, facility management, or workplace strategy.
• Experience with CAFM/IWMS tools (e.g., Archibus, Planon, FM Systems) is preferred.
• Strong analytical skills and ability to interpret floor plans and technical drawings.
• Excellent communication and stakeholder management abilities.
• Space planning & workplace design
• AutoCAD or similar drafting tools
• Data analysis & reporting
• Project coordination
• Problem‑solving and attention to detail
• Strong organizational and communication skills