Administrative & Reporting Officer

Position Summary: The Administrative & Reporting Officer is responsible for providing comprehensive administrative support to management through the preparation of professional presentations, reports, official correspondence, and administrative documentation. The role also involves coordinating meetings, managing records, maintaining administrative databases, analyzing data, and ensuring the smooth execution of daily administrative operations.

Key Responsibilities:

• Prepare and draft official letters, correspondence, and administrative documents.
• Develop and deliver professional presentations using Microsoft PowerPoint.
• Prepare periodic reports, summaries, and management reports.
• Organize and maintain electronic and physical records, files, and documentation.
• Enter, update, and maintain administrative databases and records.
• Coordinate meetings, prepare agendas, record meeting minutes, and follow up on action items and recommendations.
• Manage incoming and outgoing correspondence, including email communications.
• Prepare, analyze, and present data using Microsoft Excel, including reports, dashboards, and statistical summaries.
• Monitor administrative tasks and maintain schedules for meetings, deadlines, and departmental activities.
• Create and manage electronic forms, surveys, and related reports.
• Coordinate with internal departments to facilitate administrative processes and follow up on requests.
• Ensure accuracy, confidentiality, and proper documentation of administrative records.
• Perform other administrative duties as assigned by management.

Qualifications & Experience

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Minimum 2–4 years of experience in administrative support, coordination, or reporting roles.
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
• Excellent command of Arabic and English, both written and spoken.

Skills Required

• Professional presentation design and content development skills.
• Strong report writing and business communication skills.
• Advanced Excel and data analysis capabilities.
• Excellent organizational and time management skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal and communication skills.