Office Coordinator

Business Area:

Finance & Corp. ServicesSeniority Level:

Entry levelJob Description:

At Cloudera, we empower people to transform complex data into clear and actionable insights. With as much data under management as the hyperscalers, we're the preferred data partner for the top companies in almost every industry. Powered by the relentless innovation of the open source community, Cloudera advances digital transformation for the world’s largest enterprises.

As a Office Co-ordinator, you will:

• Administration: Provide administrative support to EMEA management where needed.
• Travel: Occasional travel to Dubai and Israel may be required

Hours: Sunday - Thursday, 09:00 - 17:00

• Front-of-House: Ensuring a professional and welcoming environment for all employees and visitors.
• Visitor Management: Greet and direct visitors, vendors, and deliveries in a courteous and professional manner.
• Postal Logistics: Sort and scan incoming mail/packages, and coordinate domestic and international shipments from Saudi Arabia.
• Facilities Maintenance: Report ad-hoc maintenance issues to the landlord or relevant team member(s).
• Ticketing & Requests: Respond to basic facilities-related requests via the ticketing system (e.g., stationery refills, access requests).
• EMEA Collaboration: Assist the EMEA Office Services Manager with office programs, including weekly lunches, kitchen vending, and parking management.
• Security Coordination: Work with building security to coordinate temporary and permanent access for employees and visitors.
• Financial Administration: Act as the first line of approval for KSA and UAE facilities-related invoices in Coupa, ensuring amounts are correct and services are completed.
• Vendor Management: Source and onboard local facilities vendors in Coupa.
• Inventory Control: Monitor stationery, place orders for replenishment, and distribute supplies as needed.
• Event Support: Provide onsite support for executive visits and events; includes assisting with room and catering setup for meetings.
• HR Support: Assist with local onboarding and offboarding tasks, such as desk assignments, building access card assignment and office welcomes.
• Dubai & Israel Support: Offer remote administrative assistance for the Dubai and Israel offices where needed. Occasional travel to the Dubai site may be required, subject to management approval.

Occasional Responsibilities

• Provide additional support for facilities projects as they arise, which includes (but is not limited to) potentially working overtime on evenings and/or weekends.
• Regional Travel: Occasional travel to the Dubai and Israel offices may be required.

We're excited about you if you have:

• Experience: 5+ years of experience in office coordination, administrative support, or a similar role.
• Language Proficiency: Fluent in written and spoken English and Arabic (essential for local vendor management and government relations).
• Mobility: Must possess a valid passport and the ability to travel between KSA and the UAE.
• Customer Service: Enthusiastic about supporting colleagues and guests, with strong communication and interpersonal skills.
• Organisation: Ability to multitask effectively, stay organised, and prioritise basic tasks.
• Professionalism: Positive attitude, adaptable, and capable of working independently with guidance.
• Workplace tools: Experience ideal but not needed as training will be provided; Coupa, ServiceNow, G-Suite, Slack, SpaceIQ, Envoy, WorkDay, FedEx.
• Role not eligible for visa sponsorship

What you can expect from us:

• Generous PTO Policy
• Support work life balance with Unplugged Days
• Flexible WFH Policy
• Mental & Physical Wellness programs
• Phone and Internet Reimbursement program
• Access to Continued Career Development
• Comprehensive Benefits and Competitive Packages
• Paid Volunteer Time
• Employee Resource