Female HR & Personal Assistant to CEO (Jewelry Business – Dubai)

Job Type: Full-time, Permanent

Reports To: CEO / Business Owner

Gender: Female

About the Role

We are a Dubai-based jewelry business seeking a highly organized, discreet, and proactive Female HR & Personal Assistant to support our CEO. This is a hybrid role — approximately 50% HR administration and 50% executive/personal support. You will be the CEO's trusted right hand, managing both business and personal logistics to protect his time and ensure smooth day-to-day operations.

The ideal candidate understands the pace of a luxury retail environment, handles confidential information with absolute discretion, and can move seamlessly between HR duties and high-level executive support.

Key Responsibilities

HR Functions (approx. 40–50%)

Maintain employee records, contracts, and HR documentation in compliance with UAE Labour Law.

Coordinate recruitment: job postings, CV screening, interview scheduling, onboarding, and induction.

Support visa processing, Emirates ID applications, medical appointments, and labour/immigration documentation.

Maintain attendance, leave records, and basic payroll-related information.

Liaise with PROs and government authorities for renewals and compliance.

Serve as first point of contact for employee HR inquiries.

Executive & Personal Assistance (approx. 50–60%)

Manage the CEO's complex calendar across business and personal commitments, resolving conflicts proactively.

Prepare briefing notes, agendas, and pre-reads for meetings; attend meetings and follow up on action items.

Coordinate international and domestic travel: flights, hotels, itineraries, ground transportation, and contingency planning.

Handle personal administrative matters: errands, appointments, household coordination, vendor management, and reservations.

Serve as a trusted liaison with internal teams, external partners, and personal contacts on the CEO's behalf.

Maintain strict confidentiality at all times.

Digital Marketing Support (Advantage)

Assist with basic social media coordination, content scheduling, and online presence management for the brand.

Support the CEO in reviewing marketing materials, agency deliverables, and campaign reports.

Provide administrative support for e-commerce, website updates, or online promotions where needed.

Requirements

Education

Bachelor's degree in Human Resources, Business Administration, Marketing, or a related field is required.

HR certification (CIPD, SHRM, or equivalent) is a strong advantage.

Previous Experience

Minimum 2–3 years of UAE experience in a combined HR/Admin or Executive/Personal Assistant role.

Prior exposure to luxury retail, jewelry, or high-end service industries is a plus.

Skills & Attributes

Language: Fluent in English required; Hindi/Urdu Arabic is a distinct advantage.

Digital Marketing: Working knowledge of social media platforms, basic content tools, and online marketing concepts is a strong advantage.

Proficiency in Microsoft Office; experience with HR systems or ATS is beneficial.

Exceptional organizational skills, attention to detail, and ability to multitask under pressure.

High emotional intelligence, discretion, and a service-oriented mindset.

Compensation

Competitive salary based on experience, plus standard UAE benefits (employment visa, medical insurance, annual leave as per UAE Labour Law).

How to Apply

Please send your CV and a brief cover letter to [insert email] with the subject line: "Female HR & Personal Assistant to CEO – Application."

Only shortlisted candidates will be contacted.

Work Location: In person