HR Coordinator

HR Coordinator — UAE & Overseas Recruitment

Company: Guardforce Global Group
Location: Al Awir, Dubai
Job Type: Full-time
Salary: AED 4,500–5,000 per month, depending on experience and performance
Reporting to: Manager

Guardforce Global Group is seeking an experienced, proactive and highly organised HR Coordinator to manage recruitment and day-to-day HR activities from our Al Awir office.

We are particularly interested in candidates with HR or recruitment experience within commercial cleaning, security, facilities management, manpower outsourcing, hospitality, maintenance, logistics or other labour-intensive service industries.

You must have previous UAE HR experience and practical experience handling recruitment, including overseas recruitment and working directly with recruitment agencies.

This is a hands-on role. We require someone who works quickly and accurately, follows up without constant reminders, takes ownership of tasks and consistently meets recruitment and HR deadlines.

Key Responsibilities

• Meet recruitment targets and fill approved vacancies within agreed deadlines.
• Manage recruitment for blue-collar, operational and support positions.
• Source and screen candidates, arrange interviews, prepare offers and follow through until employees successfully join.
• Coordinate local UAE recruitment and overseas recruitment campaigns.
• Work directly with overseas recruitment agencies on candidate selection, documentation, approvals, visa processing, travel and mobilisation.
• Monitor recruitment agency performance and follow up regularly to ensure candidates arrive within agreed timelines.
• Coordinate high-volume recruitment and mobilisation when required for new contracts and operational requirements.
• Prepare and manage employment contracts, renewals and cancellations accurately and on time.
• Coordinate visa and work permit applications, renewals and cancellations with the relevant departments.
• Maintain accurate visa, work permit, passport and document expiry trackers.
• Complete requirements before deadlines to prevent avoidable fines, penalties or blocks on company files.
• Escalate missing documents, recruitment delays and compliance concerns promptly and follow through until resolved.
• Manage employee onboarding, employee files, attendance, leave records and payroll inputs.
• Coordinate probation reviews, employee enquiries, resignations and exit formalities.
• Provide regular recruitment and HR progress reports highlighting vacancies, recruitment status, outstanding actions and upcoming deadlines.
• Maintain accurate and confidential employee and recruitment records.
• Support mobilisation and deployment requirements for new and existing client contracts.
• Handle all other day-to-day HR duties as required.

Essential Requirements

• Previous HR or recruitment experience in the UAE.
• Experience recruiting employees from outside the UAE and dealing directly with overseas recruitment agencies.
• Experience recruiting blue-collar, operational or service-sector employees.
• Practical knowledge of UAE employment processes, employment contracts, visas and work permits.
• Proven ability to work against recruitment targets and manage multiple vacancies simultaneously.
• Strong organisation, accuracy and follow-up skills.
• Ability to prioritise deadlines, work at pace and resolve issues proactively.
• Strong communication and coordination skills.
• Proficiency in Microsoft Excel and Word.
• Ability to arrange your own transport to the Al Awir, Dubai office and arrive on time for all scheduled working hours.

Preferred Industry Experience

Experience working in one or more of the following sectors will be a strong advantage:

• Commercial Cleaning
• Security Services
• Facilities Management
• Manpower Supply / Outsourcing
• Hospitality
• Maintenance / Technical Services
• Logistics
• Other labour-intensive service industries

Candidates from other industries will also be considered if they have strong experience in high-volume recruitment, overseas recruitment and blue-collar workforce mobilisation.

Working Hours

Monday to Friday: 8:00 AM – 5:00 PM
Saturday: 9:30 AM – 3:30 PM

Probation

Six months, followed by a formal performance review.

Pay: AED4,500.00 - AED5,000.00 per month

Application Question(s):

• What is you visa status
• Can you join immediately
• Which industries have you recruited for?

(Commercial Cleaning / Security / FM / Hospitality / Manpower / Logistics / Other)

• Approximately how many employees have you recruited or mobilised in a typical month?
• Are you able to travel daily to our Al Awir office?

Education:

• Bachelor's (Required)

Experience:

• Human resources in UAE: 3 years (Required)
• Local UAE Onboarding and Overseas on-boarding: 3 years (Required)
• Recruiting Blue Collar workers: 3 years (Required)

Location:

• Dubai (Required)

Work Location: In person