Document Controller

We are looking for a detail-oriented and organized Document Controller to join our Finance Department. The role will be responsible for maintaining accurate financial documentation, managing document flow, ensuring proper filing and version control, and supporting the Finance team with timely retrieval and organization of records.

Key Responsibilities

• Manage, organize, and maintain all finance-related documents and records.
• Ensure proper filing, indexing, scanning, and archiving of financial documents.
• Maintain accurate document registers and trackers.
• Control the movement and distribution of documents between Finance and other departments.
• Ensure documents are properly named, categorized, and stored for easy retrieval.
• Maintain both electronic and physical filing systems in accordance with company procedures.
• Track pending documents, approvals, signatures, and submissions.
• Coordinate with Finance, Procurement, HR, Operations, and other departments to collect required supporting documents.
• Assist in maintaining records related to invoices, payments, purchase orders, contracts, receipts, expense claims, and other financial documentation.
• Ensure documents are complete and properly authorized before submission to the relevant Finance team.
• Support internal and external audits by providing requested documentation in a timely manner.
• Maintain confidentiality and ensure secure handling of sensitive financial information.
• Monitor document retention and archiving requirements.
• Prepare regular document status reports and trackers for the Finance management team.
• Identify missing or inconsistent documentation and follow up with relevant stakeholders.
• Perform other administrative and documentation-related duties as assigned by the Finance team.

Requirements

• Bachelor's degree or Diploma in Finance, Accounting, Business Administration, or a related field.
• 2–4 years of experience as a Document Controller, Finance Administrator, or similar role.
• Experience within Finance, Accounting, Real Estate, Construction, or a corporate environment is preferred.
• Strong knowledge of document control and electronic filing systems.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple documents and deadlines simultaneously.
• Good communication and follow-up skills.
• Ability to maintain confidentiality when handling financial and company information.
• UAE experience is preferred.

Pay: AED3,000.00 - AED4,000.00 per month

Experience:

• Document management: 1 year (Required)

Work Location: In person