Assistant Manager(Logistics)

Position: Assistant Manager (Logistics)

Reporting to: Supply chain Manager

Purpose: Plan and execute export logistics operation in a smooth, trouble free and cost effective way.

Responsibilities

1. Documentation

2. Arranging Shipment

3. Shipment Advice

4. Bank documentation and follow up

5. Record Keeping

6. Insurance

Detailed task

1. Documentation

Ø Road Shipment- Shipment to K.S.A., Kuwait, Oman, Qatar and Bahrain.

· Prepare invoice and packing list after production.

· Apply online Food Contact Suitability Certificate to Municipality

· Arrange to get Arabic invoice from Arabic typist

· Apply GCC certificate of origin to Ministry of Economy online.

· Prepare Goods Receipt Acknowledgement.

· Sort the documents as one set for customs clearance, one set for customer and one set for our file.

Ø Sea Shipment

a. Prepare and send documents for pre shipment inspection procedures, if required, before arranging containers.

b. Prepare shipping documents such as invoice, packing list etc.

c. Apply COO to chamber of commerce/Ministry of economy

d. Arrange to get vessel certificate if required.

e. Apply for ICTN, CNCA, FERRI certification etc. if required.

Ø Air shipment

a. Check who will bear the air freight and prepare invoice accordingly.

b. Prepare invoice, packing list and COO in advance.

c. Provide AWB instructions to forwarders.

d. Sending one set of documents with the shipment and another set to customer.

2. Arranging Shipment

Ø Road Shipment

Ø Sent enquires to transporters and obtain freight quotes

Ø Make sure all shipping documents are ready with us before calling vehicle.

Ø Provide documents to warehouse including gate pass.

Ø Coordinate with drivers and make sure that the vehicle crossed boarder without any problem.

Ø Sea / Air Shipment

Ø Check the incoterm and port of discharge in purchase order.

Ø Sent enquires to forwarders and obtain freight quotes.

Ø Prepare individual freight summary and obtain necessary approvals

Ø Provide invoice cum packing list for ED passing and BL instruction.

Ø Container should be gated in only after passing ED.

Ø Do the needful for customs inspection if required.

Ø Handling freight invoices

· Check and make sure the charges mentioned in the freight invoices are as per the freight confirmation.

· Attach supporting such as transport document, shipment hand over note, freight confirmation etc.

· Make sure Goods Receipt Acknowledgement is properly signed and stamped.

· Freight/transport/service invoices should be submitted in accounts without delay.

· Sending details of shipping expenses to Accounts Dept on monthly basis.

3. Shipment Advice

Ø Road Shipment

· Sending invoice and packing list to Sales Dept. as early as possible after the receipt of packing details from warehouse.

· Sending full set documents copies to Sales on the same day of loading along with vehicle details with a request to do the needful to clear the shipment from boarder without delay.

· Communication of boarder clearance delay to concerned sales managers over phone and e-mail.

· Communication of offloading delay at customer’s premises to Sales Dept.

· Pass information to Sales/customer about forwarding documents through bank with courier tracking number with a request to accept documents from their bank.

Ø Sea Shipment

· Sending draft documents including BL draft to Sales Dept. with a request to confirm**.**

· Sending full set documents copies with information about the way of forwarding original documents to customer.

· Sending courier tracking number with a request to accept documents.

Ø Air Shipment

· Forward copies of documents including AWB to Sales Dept.

· Inform flight schedule to sales Dept. and track the shipment until arriving at destination.

4. Bank documentation and follow up

· Maintain proper record of open LCs in hand and make sure shipment is effected as per the terms and conditions of the LC.

· Prepare and submit documents within the presentation period of LC.

· Prepare and submit documents to bank on collection or avalization basis as per the payment term.

· Follow up with bank for documents reference and courier tracking number.

· Keep track on documents acceptance and payment.

5. Record Keeping

· Write details of bank documents in register book.

· Documents copies should be filed on weekly basis.

· Keep record of E-Dhs card expenses and submit to Accounts on monthly basis.

6. Insurance

· Prepare and send monthly insurance declaration on or before 7th of every month.

· Confirm the receipt of acknowledgement from insurance company.

· Insurance invoices should verified and submitted in accounts with supporting.

· Pass information about accident and other claim on time to insurer.

Pay: AED7,000.00 - AED13,000.00 per month

Work Location: In person