Marine Project Coordinator

Job Purpose:

Responsible for coordinating marine inspection projects from enquiry and proposal stage through to project completion, invoicing and payment, ensuring smooth communication between clients, inspectors, subcontractors and internal teams.

Key Responsibilities:

• Register and coordinate client enquiries, scope requirements and project requests.
• Prepare quotations, proposals and suitable CVs for client submission.
• Coordinate with intercompany offices and subcontractors to source suitable inspectors.
• Follow up with clients on proposals, approvals, interviews, POs and contracts.
• Coordinate inspection schedules between clients, inspectors and project teams.
• Maintain regular communication with inspectors and clients throughout project execution.
• Receive, review and submit inspection/flash reports and maintain project records.
• Verify POs, timesheets, expenses, subcontractor/intercompany invoices and supporting documents.
• Prepare invoice requests and coordinate invoice submission and payment follow-up.
• Ensure project documentation, reports and commercial records are complete and accurate.
• Support project cost tracking and ensure activities are delivered in line with agreed scope and contractual requirements.

Qualifications & Experience:

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Minimum 5 years’ experience in a similar project coordination/administration role.
• Experience in Marine, Oil & Gas, Inspection, Certification or EPC industries is preferred.
• Strong communication, coordination, organisational and follow-up skills.
• Good working knowledge of MS Office, particularly Excel and Word.