Freelancer Project Coordinator / Project Engineer – Fitout & Construction

ob Summary:
The Project Coordinator / Engineer is responsible for coordinating and supporting the execution of fit-out and construction projects from planning through completion. The role involves coordinating with clients, consultants, suppliers, subcontractors, site teams, and internal departments to ensure projects are delivered according to approved drawings, specifications, quality standards, budget, and schedule.

Duties and Responsibilities

• Project Coordination
• Coordinate day-to-day project activities for fit-out, interior, joinery, and construction projects.
• Coordinate with Project Managers, Site Engineers, Designers, QS, Procurement, Production, and subcontractors.
• Monitor project progress and ensure activities are completed according to the approved schedule.
• Follow up on pending actions, approvals, materials, drawings, and site requirements.
• Assist the Project Manager in ensuring smooth project execution from mobilization to handover.
• Technical & Engineering Support
• Review project drawings, specifications, BOQs, and technical documents.
• Coordinate architectural, interior, MEP, structural, and joinery requirements with the relevant teams.
• Review shop drawings and coordinate revisions with the design and technical teams.
• Identify technical issues or discrepancies and coordinate with the concerned team for resolution.
• Assist in preparing technical submissions, material submittals, method statements, and other project documentation.
• Site Coordination
• Coordinate with Site Engineers, Foremen, subcontractors, and suppliers regarding daily site activities.
• Conduct regular site visits to monitor work progress and identify site requirements.
• Ensure work is carried out according to approved drawings, specifications, and project requirements.
• Coordinate site measurements, inspections, material deliveries, and installation activities.
• Monitor manpower, materials, tools, and equipment requirements at site.
• Project Planning & Progress Monitoring
• Assist in preparing project schedules, work programs, and activity plans.
• Monitor actual progress against the approved project schedule.
• Identify potential delays and immediately report them to the Project Manager.
• Coordinate recovery plans and follow up on critical activities.
• Prepare daily, weekly, and monthly project progress updates.
• Materials & Procurement Coordination
• Coordinate with Procurement regarding material requirements, specifications, and delivery schedules.
• Follow up on material approvals, purchase orders, production, and delivery.
• Ensure required materials are available on site according to the project schedule.
• Verify delivered materials against approved samples, specifications, and quantities.
• Coordinate with the warehouse, factory, and site teams regarding material availability.
• Subcontractor & Supplier Coordination
• Coordinate with subcontractors and suppliers to ensure timely completion of assigned works.
• Monitor subcontractor progress and performance.
• Follow up on pending quotations, materials, manpower, and site activities.
• Coordinate inspections and resolve issues related to workmanship, materials, or delivery.
• Quality Control
• Monitor site works to ensure compliance with approved drawings, specifications, and quality standards.
• Coordinate inspections with consultants, clients, and relevant project personnel.
• Identify defective or non-compliant work and coordinate corrective actions.
• Assist in maintaining project quality documentation and inspection records.
• Health & Safety
• Coordinate with the HSE team to ensure site activities comply with company and project safety requirements.
• Ensure workers and subcontractors follow approved safety procedures.
• Report unsafe conditions, incidents, or site hazards to the responsible personnel.
• Documentation & Reporting
• Maintain organized project records, including drawings, RFIs, material approvals, inspection requests, meeting minutes, and correspondence.
• Prepare and distribute project meeting minutes and action lists.
• Track RFIs, approvals, variations, material submissions, and other project-related documents.
• Prepare regular reports for management and the Project Manager.
• Client & Consultant Coordination
• Assist in coordinating with clients, consultants, and project representatives.
• Attend project meetings and site meetings when required.
• Follow up on client/consultant comments, approvals, and instructions.
• Ensure approved changes and instructions are properly communicated to the relevant teams.
• Handover & Project Completion
• Coordinate snagging and rectification works with the site team.
• Follow up on completion of outstanding works and client/consultant comments.
• Assist in preparing handover documents, as-built drawings, warranties, and other close-out documentation.
• Support the Project Manager during final inspection and project handover.

Key Requirements

• Bachelor's degree or Diploma in Civil Engineering, Architectural Engineering, Construction Management, or a related field.
• Minimum 2–5 years of UAE experience in fit-out, interior, joinery, or construction projects.
• Strong knowledge of fit-out and construction processes, drawings, materials, and site coordination.
• Ability to read and understand joinery, architectural, technical, MEP, and shop drawings.
• Experience coordinating with clients, consultants, subcontractors, suppliers, and site teams.
• Good knowledge of MS Office, particularly Excel and Word; AutoCAD knowledge is preferred.
• Strong communication, coordination, documentation, and problem-solving skills.
• Ability to manage multiple tasks and work under pressure to meet project deadlines.

Pay: AED5,000.00 - AED8,000.00 per month

Work Location: In person