Receptionist & Office Coordinator (UAE Nationals only)

We are seeking a friendly, professional, and highly organized individual to join our

Corporate Administration & Office Services team and serve as the first point of contact

for our company warmly welcoming visitors, managing incoming calls, handling

administrative tasks, and ensuring the smooth and efficient operation of the front desk.

Key Responsibilities:

• Welcome and assist visitors in a professional, courteous, and attentive manner.

• Answer, screen, and direct incoming telephone calls and enquiries appropriately.

• Manage the reception area, including incoming and outgoing mail, courier

services, and deliveries.

• Maintain a clean, organized, and professional reception area and common areas.

• Coordinate and manage appointments, meetings, and visitor schedules as

required.

• Provide day-to-day administrative support, including data entry, filing, document

preparation, photocopying, and scanning.

• Assist with general administrative activities and other duties as required.

• Ensure compliance with company visitor management and security procedures.

• Coordinate and assist with parking arrangements for employees and visitors.

• Coordinate driver and transportation requirements, including scheduling and

communication.

• Provide administrative support to the Office Manager and assist with ad hoc office

management requirements.

• Assist with English-to-Arabic translation of documents and correspondence

when required.

• Support the Office Manager and Corporate Administration & Office Services team

with various administrative and operational tasks as required.

Qualifications & Skills

• High school diploma or equivalent qualification; additional relevant certifications

or professional training would be an advantage.

• Previous experience in a reception, front-office, administrative, or customer

service role.

• Excellent verbal and written communication skills, with strong interpersonal and

customer-service abilities.

• Strong organizational skills, attention to detail, and the ability to manage multiple

priorities effectively.

• Proficiency in Microsoft Office applications, particularly Word, Excel, and

Outlook.

• Experience with procurement and invoice processing through an ERP system;

Microsoft Dynamics experience would be a distinct advantage.

• Professional, confident, courteous, and well-presented manner.

• Fluency in English is mandatory.

• Arabic language proficiency is highly desirable, particularly given the requirement

to support English-to-Arabic document translation.