Executive Assistant & Administration Executive

Executive Assistant & Administration Executive

We are looking for a street-smart, proactive and highly responsible Executive Assistant & Administration Executive to work closely with senior management.

This is not a routine desk job. We need a go-getter who takes ownership, multitasks, follows up aggressively and gets things done without waiting for repeated instructions.

Key Responsibilities

• Directly assist the Boss/Management with day-to-day business activities
• Conduct initial interviews and coordinate recruitment
• Handle HR documentation, employee onboarding and staff coordination
• Coordinate UAE visa applications, renewals, cancellations and other visa-related activities
• Follow up with employees, suppliers, government-related service providers and other parties
• Manage administrative work, documentation, appointments and correspondence
• Maintain and track daily pending-task lists until completion
• Handle multiple assignments and urgent requirements simultaneously
• Be available on phone/WhatsApp after office hours when genuinely required

Mandatory Requirements

• Minimum 3 years of UAE working experience
• Strong English communication skills
• Good knowledge of administration and coordination
• Excellent follow-up and multitasking ability
• Must be street-smart, hardworking and solution-oriented
• Able to work independently and directly with senior management
• Comfortable working in a fast-paced environment

Preferred

• Candidates on self-sponsored / own UAE visa will be preferred
• Previous UAE HR, recruitment, visa/PRO or executive-assistance experience
• Immediate or short-notice availability

We are looking for someone who wants to grow with the company long-term and can become a dependable right hand to management.

Location: Dubai
Job Type: Full-time
Experience: Minimum 3 years UAE experience – Mandatory

Pay: AED1,700.00 - AED3,500.00 per month

Work Location: In person