Football Academy Administrator

Company Description Desert Falcon Football Club is a professional football club based in Dubai, UAE, with a strong focus on youth development and high-quality coaching. The club’s academy currently serves players aged 4–16 across a range of ability levels, offering structured training and a clear development pathway. Desert Falcon Football Club is forward-thinking and committed to becoming the leading provider of football coaching and youth development in the region. The club is expanding its pathway to include additional age groups and senior teams, creating long-term opportunities for players and staff. Applicants will join a growing organization that values professionalism, player welfare, and community impact.

Role Description The Football Academy Administrator is responsible for the daily coordination and administration of academy operations at Desert Falcon Football Club. This full-time, on-site role is based in Dubai and includes managing player registrations, maintaining accurate records, and handling communication with parents, players, and coaches. The administrator organizes training schedules, pitch allocations, and match fixtures, and supports logistics for events, trials, and tournaments. The role involves overseeing fee collection and basic financial tracking, preparing reports for academy leadership, and ensuring compliance with club policies and local regulations. The Football Academy Administrator works closely with coaching staff and management to deliver a smooth, professional experience for all academy participants.

Responsibilities

1. Parent & Player Communication

• Act as the main point of contact for parents and players.
• Respond to WhatsApp messages, emails, and enquiries professionally and promptly.
• Share training schedules, match information, trials, events, and important announcements.
• Follow up with parents regarding attendance, registration, payments, and required documents.
• Communicate relevant updates from coaches and management.

2. Player Registration & Administration

• Manage new player enquiries, trials, registrations, and onboarding.
• Coordinate trial schedules with coaches and parents.
• Collect and maintain required player documentation.
• Ensure player registrations are complete and up to date.
• Coordinate player placement into the appropriate age group/squad following coach assessment.
• Create and manage player/parent communication groups.

3. Training & Attendance Management

• Maintain the attendance records of all academy groups and squads accurately and consistently.
• Monitor attendance and follow up on unexplained or repeated absences when required.
• Maintain updated squad lists and player information.
• Coordinate training schedules, timings, venues, and pitch allocations.
• Communicate schedule or venue changes to parents and coaches.
• Attend the training pitch when required to support coaches, players, parents, and academy operations.
• Assist with on-site administrative requirements during training sessions, trials, and academy activities.

4. Team, Fixtures & Venue

• Maintain accurate team and squad information.
• Coordinate fixture schedules, friendly matches, tournaments, and competitions.
• Liaise with coaches regarding player availability and match requirements.
• Coordinate with facilities and venues regarding pitch bookings and availability.
• Ensure coaches and parents receive accurate fixture and venue information.
• Support match-day administration when required.
• Report any venue, facility, or operational issues to management.

5. Payments & Finance Administration

• Send registration, season fee, and other payment information to parents by Link.
• Follow up on outstanding payments professionally.
• Maintain accurate payment records and confirmations.
• Coordinate with Accounts/Finance regarding payments, refunds, and outstanding balances.
• Communicate payment deadlines and installment arrangements.

6. League & Competition Administration

• Assist with player registration for leagues and competitions.
• Collect and submit required documentation within deadlines.
• Coordinate with league/competition administrators.
• Maintain records of player eligibility and competition requirements.
• Support coaches and management with competition-related administration.

7. Records, Systems & Confidentiality

• Maintain accurate and up-to-date player, parent, team, attendance, payment, fixture, and administrative records.
• Ensure information is correctly entered and maintained in academy systems.
• Keep digital and physical records organised and accessible to authorised staff.
• Maintain strict confidentiality of player, parent, staff, and academy information.
• Handle personal information responsibly and in accordance with academy policies.
• Ensure important documents and records are properly stored and backed up where applicable.

8. Coach & Management Support

• Provide coaches with updated player lists, attendance records, schedules, and administrative information.
• Communicate relevant parent/player matters to the appropriate coach or manager.
• Support management with academy reports and operational information.
• Assist with staff meetings, schedules, and academy projects.
• Escalate important issues to management in a timely manner.

9. Events & Academy Activities

• Assist with trials, tournaments, camps, photo shoots, friendly matches, and academy events.
• Coordinate registrations and attendance for events.
• Communicate event details and requirements to parents.
• Provide on-site administrative support when required.

10. Standards, Teamwork & Continuous Improvement

• Maintain a professional, organized, friendly, and service-focused approach at all times.
• Work collaboratively with coaches, management, finance, facilities, and other academy staff.
• Take ownership of assigned responsibilities and complete tasks within agreed deadlines.
• Identify administrative or operational issues and propose practical solutions.
• Continuously improve academy administrative processes, communication, record keeping, and parent experience.
• Follow all academy policies, procedures, safeguarding requirements, and professional standards.
• Represent the academy professionally both on-site and in all communication with parents, players, staff, and external partners.

11. General Academy Support

• Support the smooth day-to-day operation of the football academy.
• Be flexible to assist at the pitch or academy activities when operationally required.
• Perform other reasonable administrative and operational duties assigned by academy management.

HOW TO APPLY

If you are passionate about developing the next generation of football talent in the UAE and believe you meet the criteria above, we would love to hear from you. Please send your CV and a short cover note outlining your experience and availability.

CONTACT US : -

+97152 722 0419 (WhatsApp preferred)

admin@dfcdubai.com

Pay: From AED4,000.00 per month

Work Location: In person