Office Manager

Shiji is a global technology company dedicated to providing innovative solutions for the hospitality industry, ensuring seamless operations for hoteliers day and night.

Built on the Shiji Platform — the only truly global hotel technology platform — Shiji’s cloud-based portfolio includes Property Management System , Point-of-Sale , guest engagement , distribution , payments , and data intelligence solutions for over 91,000 hotels worldwide, including the largest chains.

What you'll do:

• Handling paperwork and documentation of the Company
• Coordinating business setup approvals
• Government mandates and licensing
• Liaison with immigration and Labor departments
• Submission and processing of all types of applications and paperwork to the local government bodies
• Proactively manage the timely renewal for all Employees contracts, visas, and labor permits.
• Assist employees in renewing visas for their immediate dependents
• Send employees a notification on documentation required prior to their visa/labor card expiry
• Manage the visa checklist as when the rules on visa/labor changes
• Assist the company and the employees with visa arrangements in Embassies
• Maintain database of all passports and residence visas by scanning all documents and directly updating the database when details change
• Renewing all company related licenses prior to their expiry date
• Send out notifications on documentation required to renew trade licenses and complete surveys, etc. required by the government bodies at the time of license renewals
• Submit detailed reports related to visa expenses to the management
• Submit required documentation to the banks and process bank transactions as advised by the General Manager
• Post office activities (checking, processing, etc...)
• Provide support and guidance for development and implementation of company policies and procedures
• Work together with global People & Culture teams for talent acquisition activities and other parts of the employee lifecycle.

Requirements

• High proficiency level of English and Arabic languages is required
• Experience with Office Management/People & Culture (Human Resources) experience
• Experience handling recruitment processes, as well as other HR-related matters
• Excellent knowledge/experience with local government legislation and local platforms
• Willingness to work from the office at least 3 times per week

Benefits

• Challenging and creative technology environment with a great deal of freedom and responsibility.
• Feedback and initiatives are always welcome, you’ll also get full ownership to help shape the company's future
• Opportunity to grow inside the global organization and develop yourself both professionally and personally
• Regular company Events & Entertainments as well as access to various location-based benefits
• Growth and well-being through access to platforms like Pluralsight, GoodHabitz, and OpenUp.
• Flexible work schedule/hybrid working model.