Freelance Sales Assistant Coordinator (for Event and Exhibition)

FREELANCER SALES ASSISTANT / COORDINATOREvents & Exhibition Industry

The Freelancer Sales Assistant / Coordinator will support the Sales and Business Development team in managing client inquiries, preparing sales documentation, coordinating quotations, and ensuring smooth communication between clients and internal departments.

Duties & Responsibilities

1. Sales & Business Development Support

• Assist the Sales Manager/Account Manager with daily sales activities and client follow-ups.
• Support the identification and development of new business opportunities.
• Conduct basic market research to identify potential clients, companies, exhibitions, and events.
• Assist with cold calls, emails, LinkedIn outreach, and other business development activities.
• Maintain and update the company's prospect and client database.

2. Client & Account Coordination

• Respond to client inquiries professionally and promptly.
• Collect and record client requirements, project details, event dates, venue information, stand size, and budget.
• Coordinate client meetings, calls, presentations, and site visits when required.
• Maintain regular follow-ups with clients regarding quotations and proposals.
• Assist in maintaining good relationships with existing and potential clients.

3. Quotation & Proposal Support

• Assist the Sales/Commercial Team in preparing quotations, proposals, and presentations.
• Coordinate with the Design, Estimation, Procurement, and Project Teams to obtain the required information for quotations.
• Follow up on pending quotations and client approvals.
• Maintain proper records of quotations submitted and their status.
• Ensure client requirements are accurately communicated to the relevant departments.

4. Events & Exhibition Coordination

• Assist in collecting project information for exhibition stands, events, conferences, and promotional activities.
• Coordinate with the design team regarding client briefs, artwork, layouts, and revisions.
• Assist with coordination between Sales, Design, Production, Project Management, and Site Teams.
• Follow up on project deadlines and provide updates to the Sales Manager.
• Assist with exhibition venue requirements, access information, installation schedules, and other project-related documentation.

5. Administrative & Reporting Duties

• Maintain accurate records of leads, client contacts, quotations, follow-ups, and confirmed projects.
• Prepare daily or weekly sales activity reports as required.
• Update the sales pipeline and follow-up schedules.
• Organize client documents, proposals, quotations, and correspondence.
• Assist with preparing sales presentations and other business development materials.

6. Follow-Up & Customer Service

• Follow up with clients after quotations and meetings.
• Monitor pending client decisions and provide timely updates to the Sales Manager.
• Assist in resolving basic client queries and coordinate with the relevant department when further assistance is required.
• Ensure professional communication with clients throughout the sales and project process.

Key Performance Expectations

• Timely and accurate follow-up of leads and quotations.
• Proper maintenance of the sales pipeline and client database.
• Effective coordination between clients and internal departments.
• Professional communication and customer service.
• Support in generating qualified leads and converting opportunities into confirmed projects.
• Meeting assigned sales support and coordination targets.

Required Skills & Experience

• Previous experience in Events & Exhibitions, Exhibition Stand Design & Build, Fit-Out, or related industries is preferred.
• Experience in sales coordination, account management, business development, or customer service.
• Good knowledge of MS Office and general sales administration.
• Strong communication and follow-up skills.
• Ability to coordinate multiple tasks and work under tight deadlines.
• Professional and client-focused approach.
• Knowledge of the UAE Events & Exhibition market is an advantage.

Female Only

Pay: AED4,000.00 - AED6,000.00 per month

Work Location: In person