Secretary cum Sales

About Us:

Mobin Web Software Trading is a Dubai-based provider of innovative software and web-based products. We help businesses with digital transformation through ERP, CRM, custom web solutions, and scalable software tools. With over 20 years of experience, we work with a diverse range of companies from the US, UK, Europe, Canada, and the Middle East.

Role Overview:

We are seeking a highly organized and motivated lady to join our team as a Secretary cum Sales Coordinator. This role is pivotal in ensuring the smooth operation of our office while actively supporting our sales team in a dynamic software environment. The ideal candidate will be a self-starter who can handle administrative duties, coordinate sales activities, and communicate professionally with clients.

Key Responsibilities:

Administrative Support:

Manage daily office and administrative tasks to ensure smooth operations.

Answer phone calls, emails, and inquiries professionally and in a timely manner.

Schedule meetings, appointments, and manage calendars.

Prepare letters, reports, presentations, and other business documents.

Maintain and organize office files, records, and correspondence.

Monitor and manage office supplies.

Sales Coordination & Support:

Assist the sales team with lead generation and follow-up on inquiries.

Prepare quotations, proposals, and sales documents for clients.

Coordinate with customers and the internal sales/technical team to ensure client requirements are met.

Support the sales team with preparing information for sales calls and organizing client information.

Assist in managing the sales pipeline and maintaining CRM systems ( Bitrix24)

Skills & Qualifications:

Experience:

Minimum 1-2 years of combined experience in a secretarial/admin role and sales support, preferably in the software/web industry in the UAE.

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is mandatory.

Excellent organizational, time-management, and multitasking abilities.

Strong verbal and written English communication skills.

Detail-oriented, professional, and capable of handling confidential information.

Ability to work under pressure and meet deadlines in a fast-paced environment.

Industry Knowledge (Preferred):

Familiarity with software products (ERP, CRM, SaaS, custom web development) is a strong advantage.

Other Requirements:

A Bachelor's degree is preferred.

Must be presentable and possess a professional and confident personality.

A UAE driving license is preferred but not required.

We Offer:

Competitive fixed salary + performance-based commission.

Opportunity to grow within a dynamic and international software company.

Work in Dubai's thriving tech ecosystem.

Benefits as per UAE Labour Law (Employment Visa, Medical Insurance, etc.)

Pay: AED2,000.00 - AED3,000.00 per month

Work Location: In person