Project Coordinator

Hiring for Projects Coordinator in Dubai

Main Responsibilities

1. Project Documentation & Administration

· Maintain and organize all project-related documents and records.

· Maintain proper filing of drawings, specifications, contracts, correspondence, approvals and submissions.

· Prepare and maintain project registers and trackers.

· Ensure all documents are properly updated and easily accessible.

· Maintain records of incoming and outgoing correspondence.

2. Project Programme & Progress Tracking

· Assist the Project Manager in preparing and updating the project programme.

· Prepare weekly and monthly progress reports.

3. Drawings & Submittal Coordination

· Maintain the drawing register and ensure the latest revisions are properly recorded.

· Follow up with consultants, subcontractors and suppliers regarding drawings and technical submissions.

· Track shop drawings, material submittals, RFIs, method statements and approvals.

· Monitor consultant comments and ensure they are forwarded to the responsible team for action.

· Follow up on pending approvals and revisions.

4. Procurement & Material Follow-Up

· Coordinate with the procurement department regarding project material requirements.

· Follow up on material approvals, purchase orders and delivery dates.

· Monitor critical materials and inform the Project Manager of potential delays.

5. Subcontractor & Supplier Coordination

· Maintain records of subcontractors and suppliers.

· Follow up on subcontractor commitments, schedules and deliverables.

· Coordinate required documentation from subcontractors.

6. Client & Consultant Coordination

· Assist the Project Manager with client and consultant correspondence.

· Track consultant/client comments and ensure timely responses.

· Coordinate submission of required documents and reports.

7. Inspection & Approval Tracking

· Maintain inspection and approval trackers.

· Coordinate with the site team regarding inspection requests.

· Follow up on consultant inspection results and comments.

· Track outstanding NCRs, observations and corrective actions.

· Monitor closure of outstanding items.

8. Commercial & Payment Coordination

· Coordinate with the commercial/accounts team regarding project-related documents.

· Follow up on subcontractor payment documentation and supporting documents.

· Track client payment applications, invoices and related submissions where required.

· Maintain records of approved variations, additional works and related correspondence.

9. Reporting Prepare and maintain:

· Daily/weekly progress reports.

· Weekly project dashboards.

· Material procurement trackers.

· Drawing and submittal registers.

· RFI trackers.

· Inspection trackers.

10. Handover & Close-Out

· Maintain the project handover tracker.

· Follow up on as-built drawings, warranties, O&M manuals and other handover documents.

· Coordinate snagging and de-snagging records with the site team.

· Track outstanding works until completion.

· Assist the Project Manager in preparing the final project close-out documentation.

Key Skills Required

· Strong organization and follow-up skills.

· Excellent Excel and Microsoft Office skills.

· Good knowledge of project documentation and construction procedures.

· Good written and verbal communication.

· Ability to manage multiple trackers and deadlines.

· Ability to coordinate with consultants, subcontractors, suppliers and internal departments.

· Attention to detail.

· Ability to identify delays and escalate issues before they become critical.

Education Required

· Bachelor in Civil Engineering