EXECUTIVE / PERSONAL ASSISTANT TO CEO – UAE

About the Role

We are looking for a highly organized, proactive, flexible, and trustworthy Executive / Personal Assistant to the CEO to provide high-level administrative, executive, and personal support to the CEO.

The ideal candidate should be professional, discreet, detail-oriented, and willing to travel as required. The candidate must be flexible with working hours and available to assist the CEO outside regular working hours when needed.

Key Responsibilities

• Manage the CEO’s daily calendar, appointments, meetings, and schedules.
• Coordinate and arrange internal and external meetings.
• Handle emails, calls, messages, and follow-ups on behalf of the CEO when required.
• Prepare meeting agendas, documents, presentations, reports, and correspondence.
• Maintain confidential company and executive information with complete discretion.
• Coordinate with different departments and ensure timely follow-up on assigned tasks.
• Assist the CEO with business activities, appointments, travel arrangements, and events.
• Make travel arrangements, including flights, hotels, transportation, and itineraries.
• Assist with personal appointments, errands, and other personal tasks when required.
• Follow up with clients, partners, suppliers, and other stakeholders as instructed.
• Monitor deadlines and ensure important tasks and commitments are completed on time.
• Perform other executive, administrative, and personal support duties as assigned.

Requirements

• Bachelor’s degree or relevant qualification preferred.
• 3–5 years of experience as an Executive Assistant, Personal Assistant, Secretary, or similar role.
• Previous experience supporting a CEO, Managing Director, or senior executive is highly preferred.
• Excellent written and verbal English communication skills.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office and Google Workspace.
• UAE work experience is preferred.
• UAE driving license is highly preferred.
• Ability and willingness to travel within the UAE and internationally when required.
• Flexible availability, including outside regular working hours and weekends when required.
• Ability to handle both professional and personal responsibilities for the CEO.
• High level of confidentiality, professionalism, and integrity.
• Ability to manage multiple priorities and work under pressure.

Preferred Skills

• Excellent communication and interpersonal skills
• Strong coordination and follow-up skills
• Professional appearance and attitude
• Proactive and solution-oriented mindset
• Strong attention to detail
• Ability to work independently with minimal supervision
• Ability to anticipate the CEO’s needs and priorities
• Valid UAE driving license and willingness to travel

What We Offer

• Competitive salary based on experience and qualifications
• Professional and dynamic working environment
• Opportunity to work closely with senior management
• Career growth and development opportunities

How to Apply

Interested candidates are invited to apply with their updated CV. Please mention your current location, visa status, driving license status, and expected salary in your application.

Only shortlisted candidates will be contacted.

Work Location: In person