HR & Admin Assistant

HR Support & Employee Records

• Maintain and update employee personnel files, records, and HR databases (digital and physical), ensuring accuracy and confidentiality.
• Support and monitor employee visas, labor cards, Emirates ID, medical insurance, and other statutory documentation.
• Track employee attendance, leave balances, and timesheets, coordinating with site/project teams as required.
• Track and monitor utilisation of staff accommodation facilities, occupancies, entitlement etc to payroll records. Manage and keep up to date on rental expense/ rooms available/ expiry etc

Recruitment & Onboarding Coordination

• Assist with job postings, screening applications, and scheduling interviews.
• Coordinate new joiner onboarding, including documentation collection, induction scheduling, and issuance of ID/access cards.
• Support offboarding processes, including exit formalities and clearance documentation.

Administration & Office Support

• Manage day-to-day office administration, including correspondence, filing, courier/mail handling, and office supplies procurement.
• Coordinate meeting schedules, book venues, and prepare materials for internal meetings and management visits.
• Liaise with the PRO/government relations team for visa processing, labor approvals, and other regulatory submissions.

Documentation & Compliance

• Maintain organized, up-to-date HR and administrative filing systems in line with company policy and labor law requirements.
• Support internal and external audits by preparing requested HR/admin documentation.

Pay: From AED2,500.00 per month

Education:

• Diploma (Preferred)

Experience:

• HR : 3 years (Required)

Work Location: In person