Private Secretary

Private Secretary to the Director

Location: Dubai, UAE
Job Type: Full-time

Job Summary

We are seeking a professional, organized, and trustworthy Private Secretary to the Director to provide high-level administrative, business, and personal support.

The successful candidate must be highly discreet, detail-oriented, well-presented, and able to manage multiple priorities while maintaining strict confidentiality.

Key Responsibilities

• Manage the Director’s daily schedule, appointments, meetings, and commitments.
• Coordinate business and personal appointments as required.
• Handle emails, phone calls, correspondence, and messages professionally.
• Prepare reports, documents, presentations, letters, and other materials.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Maintain confidential records, files, contracts, and important documents.
• Coordinate with clients, suppliers, employees, government offices, and other external parties on behalf of the Director.
• Follow up on pending tasks and provide regular updates.
• Arrange business travel, hotel bookings, transportation, and itineraries when required.
• Assist the Director with personal and administrative matters.
• Conduct research and gather information as requested.
• Ensure important deadlines, appointments, and commitments are not missed.
• Handle sensitive and confidential information with complete discretion.
• Perform other duties assigned by the Director.

Requirements

• Previous experience as a Private Secretary, Executive Secretary, Personal Assistant, or Executive Assistant.
• Excellent English communication and writing skills.
• Strong organizational and time-management skills.
• Excellent knowledge of Microsoft Office and email/calendar management.
• Professional appearance and communication style.
• High level of confidentiality, loyalty, and integrity.
• Ability to multitask and work under pressure.
• Strong follow-up and problem-solving skills.
• Flexible to handle urgent tasks and changing schedules.
• UAE experience is preferred.

Candidate Profile

The ideal candidate should be:

• Highly reliable and responsible.
• Proactive and capable of working independently.
• Discreet and trustworthy.
• Polite, professional, and well-organized.
• Able to communicate confidently with senior management and external contacts.
• Flexible with working hours when required.

Salary & Benefits

Salary: Competitive and based on experience and qualifications.

Employment Type: Full-time

How to Apply

Interested candidates should submit their updated CV and mention “Private Secretary to the Director” in the application.

Only shortlisted candidates will be contacted.

Pay: From AED3,000.00 per month

Work Location: In person