COMMERCIAL COORDINATOR & EXECUTIVE ASSISTANT

WE ARE HIRING – Executive Assistant & Commercial Coordinator

Location: Dubai, UAE
Company: FAMFOOD – FMCG Food Distribution

FAMFOOD is looking for a highly organized and proactive Executive Assistant & Commercial Coordinator to support the CEO and coordinate day-to-day commercial activities with our key retail customers, suppliers and internal teams.

This is a hands-on position combining commercial coordination, executive assistance and basic accounting/Odoo support.

Key Responsibilities

• Coordinate directly with customers regarding promotions, new product listings, product information, pricing updates, barcodes, documentation and other commercial matters.
• Follow up with buyers, category managers and Head Office teams to resolve operational issues related to listings, orders, products, pricing, planograms and availability.
• Prepare and send professional emails, commercial documents, promotion proposals and listing information to customers.
• Maintain a clear follow-up tracker for all pending customer issues and ensure actions are followed through until resolution.
• Coordinate internally with Sales, Logistics, Warehouse and Accounting teams.
• Support the CEO with correspondence, meetings, reports, follow-ups and day-to-day administrative matters.
• Process customer POs, sales orders and invoices and maintain accurate documentation in Odoo.
• Enter routine accounting transactions, supplier bills, expenses and related records in Odoo under the supervision of the Accountant.
• Prepare basic sales, stock, receivables and operational reports when required.

Candidate Profile

• 3–5 years of relevant UAE experience, preferably in FMCG, food distribution, trading or Modern Trade.
• Previous experience as a Commercial Coordinator, Sales Coordinator, Sales Administrator or similar role is strongly preferred.
• Good knowledge of UAE Modern Trade operations and terminology such as PO, SKU, listing, promotion, RSP, barcode, GRN, rebate, planogram, OOS and credit note.
• Experience with Odoo is highly preferred.
• Basic accounting knowledge and previous invoicing/data-entry experience.
• Excellent written and spoken English.
• Strong command of Excel and Microsoft Office.
• Highly organized, detail-oriented and able to manage several priorities simultaneously.
• Strong follow-up skills and the ability to communicate professionally with customers and internal teams.

What We Are Looking For

We are particularly interested in someone who takes ownership of tasks, follows issues through to completion and does not require constant supervision.

Experience dealing with major UAE retailers or Modern Trade accounts will be a strong advantage.

To Apply:
Please send your CV with your current location, notice period and expected salary.

Pay: AED3,000.00 - AED3,500.00 per month

Experience:

• FMCG, food distribution, trading or Modern Trade.: 3 years (Required)
• UAE MARKET: 3 years (Required)

Location:

• Dubai (Required)

Work Location: In person