Junior Accountant

The ideal candidate will be responsible for the complete cycle of vendor invoice processing, payment execution, and bank reconciliation. Ensures strict compliance with FTA regulations for VAT returns and tax invoices. Manages petty cash, assists in audit preparations, and handles payroll booking to maintain accurate and transparent financial records for all Abu Dhabi companies.

Key Responsibilities:

1. Invoice Processing & Validation

• Process tax invoices from suppliers, ensuring accurate and timely booking into the accounting system.
• Verify all invoice details for accuracy, including mathematical correctness and proper supporting documentation.
• Conduct cross-checks to ensure every invoice meets the minimum content requirements as mandated by FTA regulations.
• Reconcile contractor schedules with the general ledger to ensure accuracy and transparency.
• Confirm that all invoices are accompanied by an approved payment request from the relevant department before processing.

2. Payment Execution

• Forward processed invoices to the Treasury Payable department for payment scheduling.
• Verify all issued payments (cheques, wire transfers, online payments) are booked under the correct account heads.
• Monitor all supplier payments to ensure they align with the corresponding invoices received.

3. Bank Reconciliation

• Perform daily and monthly bank reconciliations for all Abu Dhabi companies.
• Regularly reconcile general ledger accounts to ensure the accuracy and consistency of financial records.
• Identify and resolve any discrepancies between bank statements and general ledger accounts promptly.

4. VAT Compliance & Reporting

• Calculate Input and Output VAT on all transactions, verifying correct rates and amounts as per FTA regulations.
• Prepare comprehensive VAT summaries, including Input and Output VAT reports, and reconcile these with the general ledger.
• Forward completed VAT summaries to the Chief Accountant and Accounts Manager for final review and filing.
• Maintain a systematic and organized archive of all VAT invoices and related documents to support audits and ensure legal compliance.

5. Customer Invoicing & Commercial Activity

• Issue tax invoices to clients for Output VAT upon receipt of collection for retail units, admin fees, and other charges.
• Prepare tax invoices for customers related to various commercial activities.
• Ensure the accuracy of these transactions and their correct recording in the relevant account heads.

6. Petty Cash Management

• Process payment requests for advance payments against petty expenses.
• Verify bills received from HR for petty cash expenses and book them in the relevant accounts.
• Reconcile petty cash ledgers regularly to identify and address any discrepancies.
• Follow up with HR to resolve any missing or disputed bills.

7. Payroll Processing

• Book monthly accruals for staff salaries across relevant companies.
• Ensure all necessary adjustments are considered when booking salaries for the correct period.
• Reconcile the staff salaries general ledger on a regular basis.

8. Audit Support

• Assist the team in preparing audit samples for internal and external audits.
• Reconcile intercompany balances and examine financial records to evaluate internal controls.
• Ensure all required information is provided to auditors accurately and on time.

Qualifications Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field.
• At least 2-3 years of experience in accounts receivable or a similar accounting role.
• Proficient in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite (especially Excel).
• Strong understanding of accounting principles, financial regulations, and accounts receivable processes.
• Hard working, Cooperative, Analytical, Problem solving, Time management, Dedicative & Adaptability & Teamwork.
• Strong attention to detail and accuracy in financial record-keeping.
• Excellent communication skills, both written and verbal, to interact with clients and internal teams.
• Strong problem-solving skills and the ability to handle complex payment issues.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.