Tendering Specialist

Job Purpose

Lead the end-to-end tendering process across online procurement portals and manage client relationships throughout the pre-award phase, ensuring the company identifies, qualifies for, and submits competitive, compliant bids that win profitable work.

Key Responsibilities

Tender Sourcing & Portal Management

• Monitor and manage all e-tendering and procurement portals (e.g., Ariba, government/semi-government portals, Etimad, client-specific portals) to identify relevant opportunities.
• Maintain company registrations, pre-qualifications (PQ), and vendor accounts across all portals, keeping documents and certifications current.
• Track tender notices, deadlines, addenda, and clarification periods; maintain a live tender tracker.
• Download, review, and distribute tender documents to relevant departments.

Bid Preparation & Submission

• Lead the tender review process: analyse scope, BOQ, specifications, and commercial/technical conditions.
• Coordinate with estimation, engineering, and commercial teams to compile complete, compliant bids.
• Prepare and compile technical and commercial submissions, ensuring all portal requirements and formats are met.
• Manage the full submission process on portals accurately and before deadlines.
• Prepare and submit clarifications, queries, and post-tender responses.

Client & Stakeholder Management

• Serve as the primary point of contact with clients, consultants, and procurement teams during the tender stage.
• Build and maintain strong relationships with existing and prospective clients to secure invitations to bid.
• Attend pre-bid meetings, site visits, and tender clarification sessions.
• Manage client PQ requests, registrations, and approved-vendor listings.

Strategy & Reporting

• Develop bid/no-bid recommendations based on capability, capacity, risk, and profitability.
• Track win/loss outcomes, analyse results, and report on tender performance and hit rates.
• Maintain a database of pricing, competitors, and client feedback to improve future bids.
• Support commercial negotiations and handover of awarded projects to operations.

Qualifications & Experience

• Bachelor's degree in Engineering, Quantity Surveying, Business, or related field.
• 6–10 years' experience in tendering/bidding, with proven portal management (contracting/MEP/construction background preferred).
• Strong track record managing e-tender portals and government/semi-government registrations in the UAE/GCC.
• Solid understanding of BOQs, contracts (FIDIC), and commercial terms.

Skills

• Expert in e-tendering portals and PQ/vendor registration processes.
• Strong commercial acumen and understanding of estimation.
• Excellent client relationship, negotiation, and communication skills.
• Highly organised with strong attention to deadlines and detail.
• Proficient in MS Office (advanced Excel) and document/bid management tools.

Reporting To

Commercial Manager / General Manager

Application Question(s):

• What's your notice period?
• What's your current salary?
• What's your expected salary?

Work Location: In person