Project Coordinator – Interior Fit-Out & Joinery

Job Summary

We are looking for a proactive and well-organized Project Coordinator to support the Project, Design, Production, Purchase, QC, Stores, and Site Teams in the successful execution and completion of interior fit-out and joinery projects.

The role involves coordinating project materials, procurement, production, manpower, transportation, site activities, quality inspections, client requirements, and project close-out activities. The ideal candidate should have good knowledge of interior fit-out, joinery materials, drawings, BOQs/BOMs, and project coordination.

Key Responsibilities

Project & Material Coordination

• Review project drawings, approved finishes, specifications, and BOMs before preparing Material Requests (MRs).
• Cross-check store stock lists and available quantities before raising material requests.
• Prepare Material Requests in Tally for Joinery and Fit-Out requirements.
• Maintain accurate material procurement and tracking logs.
• Identify required materials, consumables, hardware, accessories, and matching materials based on project requirements.
• Coordinate with the Purchase Team to ensure timely availability of required materials.
• Follow up on pending materials, purchase orders, deliveries, and procurement requirements.
• Support local material selection and purchasing for project-specific requirements, including veneer, beech wood, fabrics, and alternative materials.
• Ensure materials are aligned with approved drawings, finishes, samples, and project specifications.

Drawings & Quantity Take-Off

• Review drawings and project requirements to identify material and execution requirements.
• Prepare quantity take-offs from drawings, including skirting, trims, raw materials, areas, and other project-related quantities.
• Verify quantities and material requirements before raising MRs and coordinating procurement.
• Coordinate with the Design and Project Teams regarding drawing clarifications, material approvals, and pending requirements.

Project Planning & Coordination

• Prepare project schedules and production plans based on project requirements and agreed timelines.
• Coordinate with Project, Design, Production, Purchase, Stores, QC, and Site Teams to ensure smooth project execution.
• Monitor assigned activities and follow up on pending tasks to ensure timely completion.
• Update and close assigned tasks in Taskopad according to agreed timelines.
• Identify project-related delays, material shortages, or coordination issues and escalate them to the relevant department/HOD.
• Maintain proper records and updates related to project progress and requirements.

Manpower & Site Coordination

• Coordinate manpower allocation based on project and site requirements.
• Coordinate with the Project Team regarding labour availability and deployment.
• Follow up on labour work permits and related requirements with the Project Team.
• Coordinate with the Fleet Team for vehicle planning and transportation requirements.
• Arrange and coordinate transportation requirements for materials, manpower, and site activities as required.
• Coordinate food allocation for workers working overtime at project sites.

Quality & Site Coordination

• Conduct regular site visits to monitor project requirements and coordinate necessary support.
• Coordinate with the QC Team during site inspections and snag identification.
• Follow up with relevant teams for timely closure of site snags.
• Coordinate QC inspections for completed/finished products in the production area.
• Work closely with Production and QC Teams to ensure finished products meet approved project requirements.
• Conduct frequent site visits during project closure to identify outstanding requirements and coordinate the necessary resources for successful completion.

Client & Project Team Coordination

• Coordinate with clients and attend site meetings whenever required.
• Liaise with Design and Project Teams regarding material approvals, confirmations, drawings, and project requirements.
• Follow up on client-related requirements and coordinate internally for timely action.
• Support the Project Team in resolving material, production, site, and coordination-related issues.
• Maintain clear communication between internal departments and project stakeholders.

Project Close-Out

• Closely monitor project requirements during the final stage of projects.
• Conduct frequent site visits during project closure to identify pending works, materials, snags, and client requirements.
• Coordinate with relevant departments to arrange the required materials, manpower, transportation, and other resources.
• Follow up on outstanding tasks until successful project completion and handover.

Requirements

• Bachelor's degree or Diploma in Civil Engineering, Interior Design, Construction Management, or a related field.
• 2–4 years of experience in Project Coordination, preferably in Interior Fit-Out, Joinery, or Construction.
• Good understanding of interior fit-out materials, joinery works, drawings, BOMs, and material requirements.
• Experience in material procurement and coordination is preferred.
• Ability to understand drawings and perform basic quantity take-offs.
• Experience coordinating with Purchase, Stores, Production, QC, Design, Site, and Project Teams.
• Knowledge of Tally and project/task management systems such as Taskopad is an advantage.
• Good communication, coordination, follow-up, and organizational skills.
• Ability to manage multiple project requirements and work within deadlines.
• Willingness to travel to project sites within the UAE.
• Strong attention to detail and problem-solving ability.
• UAE driving license is an advantage.

Pay: From AED3,500.00 per month

Application Question(s):

• Describe your hands-on experience coordinating an interior fit-out or joinery project from project commencement through completion and handover.
• Describe your experience reviewing architectural/interior drawings before preparing material requirements.
• Describe your experience coordinating QC inspections for joinery and finished products.
• After reviewing the complete JD, please provide 3 specific reasons why you believe you are suitable for this Project Coordinator position. Your answer should be based on your actual interior fit-out/joinery project experience and not general coordination skills.
• Are you available to join immediately? If No, please do not apply.
• What is your current monthly salary, and expected salary?

Work Location: In person