Executive Secretary

Windmills Group, established in 2016, is a leading asset valuation, building consulting, and management advisory services firm based in the UAE. We provide precise valuations for residential, commercial, industrial, and trade-related properties, as well as plant machinery and equipment. Windmills also has a range of building consulting services such as reserve fund studies, building conditions audits and much more. With over 800 corporate clients and a global network in 13 countries, Windmills Group is recognized for its high-quality service and has received numerous awards from the Dubai Land Department and Real Estate Regulatory Agency.

Key Responsibilities:

• Manage the Chairman’s calendar, including scheduling meetings and appointments.

• Prepare meeting agendas, minutes, and follow-up correspondence.

• Handle incoming and outgoing communications, including emails, calls, and correspondence.

• Serve as a liaison between the Chairman and internal/external stakeholders.

• Coordinate with other departments to ensure timely delivery of information and reports.

• Maintain strong relationships with key contacts, partners, and clients.

• Arrange and coordinate the Chairman’s travel plans, including flights and accommodations.

• Plan and organize events, meetings, and conferences as required.

• Assist in the preparation of presentations and materials for strategic initiatives.

• Conduct research and gather data to support decision-making processes.

• Provide input on workflow improvement and oUice management practices.

• Draft, proofread, and edit reports, presentations, and other documents.

• Organize and maintain an eUicient filing system for records and documents.

• Manage sensitive and confidential information with utmost discretion.

• Address urgent or unexpected issues with flexibility and efficiency.

• Undertake special projects and assignments as delegated by the Chairman.

• Provide primary medical support, First Aid, and handle basic medical services.

Required Skills & Qualifications

➤ Bachelor's degree or diploma in Healthcare Administration, Nursing, medical sciences or a related field.

➤ Minimum of 2-4 years of experience in a similar executive-level support role.

➤ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially in booking and managing the chairman's calendar.

➤ Strong organizational skills with keen attention to detail and problem-solving abilities.

➤ Ability to handle confidential information with professionalism.

➤ Strong interpersonal skills and customer service skills.

➤ UAE experience will be an added advantage.

➤ Excellent organizational and multitasking skills.

➤ Strong writing and verbal communication skills in English