Procurement & Logistics Associate

Location: Oudmetha, Dubai, UAE
Industry: Trading / Construction Supply
Experience: 1–3 years

Job Summary

We are looking for a highly organized, detail-oriented, and proactive Purchase & Logistics Associate to support our purchasing, logistics, shipment coordination, documentation, reporting, and administrative activities.

The ideal candidate should be strong in follow-up, record keeping, reporting, filing, Excel, and ERP systems, with the ability to coordinate effectively with suppliers, freight forwarders, warehouse, accounts, and internal teams.

Candidates with a background in Logistics, Supply Chain, Procurement, Accounting, Finance, or Business Administration are welcome.

Key ResponsibilitiesPurchasing & Supplier Coordination

• Coordinate day-to-day purchasing activities and supplier requirements.
• Prepare and process Purchase Requests (PRs) and Purchase Orders (POs).
• Obtain supplier quotations and prepare comparative statements.
• Follow up with suppliers regarding pricing, availability, order confirmations, and delivery schedules.
• Maintain an updated supplier and vendor database.
• Assist with vendor evaluation and supplier performance tracking.
• Coordinate with suppliers to ensure orders are processed and delivered on time.

Logistics & Shipment Follow-Up

• Coordinate and follow up on local and international shipments and deliveries.
• Liaise with suppliers, freight forwarders, transport companies, warehouse, and internal teams.
• Track shipment status, ETAs, delivery schedules, and delays.
• Proactively follow up on pending shipments and escalate delays when required.
• Coordinate delivery arrangements and ensure timely receipt of goods.
• Maintain accurate shipment and delivery trackers.

Reporting, Documentation & Filing

• Maintain complete and accurate purchase, shipment, delivery, and supplier records.
• Organize and maintain physical and digital filing systems.
• Ensure documents are properly named, filed, updated, and easily retrievable.
• Prepare regular purchase, logistics, shipment, and delivery reports.
• Maintain trackers for open POs, pending deliveries, shipments, quotations, and outstanding requirements.
• Check documents carefully for missing information, discrepancies, or errors.
• Maintain proper records in accordance with company procedures.

Excel & ERP

• Maintain purchasing and logistics data using Microsoft Excel.
• Prepare reports, summaries, comparisons, and tracking sheets.
• Ensure all data is accurate and updated on time.
• Enter and update transactions in the company's ERP system.
• FirstBit ERP experience is an advantage, but experience with other ERP systems will be considered.

Internal Coordination

• Coordinate with warehouse, operations/site, accounts, and management regarding purchasing and delivery requirements.
• Follow up on outstanding requests and ensure actions are completed within deadlines.
• Communicate delays, discrepancies, shortages, and other issues promptly.
• Provide management with accurate and timely updates.

Requirements

• Bachelor’s degree or diploma in Logistics, Supply Chain, Procurement, Accounting, Finance, Business Administration, or a related field.
• 1–3 years of relevant experience in purchasing, logistics, supply chain, procurement, accounting, finance, or trading operations.
• Candidates with logistics/shipment coordination experience are highly preferred.
• Strong Microsoft Excel skills.
• Experience with an ERP system; FirstBit ERP is an advantage.
• Strong documentation, reporting, filing, and record-keeping skills.
• Excellent attention to detail and accuracy.
• Strong communication and coordination skills.
• Good follow-up and time-management skills.
• Ability to manage multiple orders, shipments, documents, and deadlines simultaneously.
• Ability to work independently and take ownership of pending tasks.
• Able to work under pressure in a fast-paced environment.

Pay: AED4,000.00 - AED5,000.00 per month

Application Question(s):

• How strong are you in Excel? Please mention the functions/tools you regularly use.
• Which ERP systems have you worked with? Is FirstBit ERP familiar to you?
• Do you have experience preparing purchase, logistics, shipment, or management reports?

Work Location: In person