Operation Intern

Join us at Hillebrand Gori – a company of DHL Global Forwarding Are you passionate about shipping, beverages, innovation and exceptional customer service? Hillebrand Gori is the beer, wine, and spirits logistics powerhouse of the DHL Group. We go beyond moving containers, we connect people with products they love.

With a global reach across the Americas, Asia Pacific, Europe and Middle East & Africa, we are one of the most renowned beverage logistics company in the world. Start your career with our amazing team! Learn more about us: https://www.hillebrandgori.com/

Hillebrand Gori is looking for an Operation Intern. In this Operation Intern position

• Receive and enter orders in FLOW (ERP/ tracking & tracing data system). Update system timely for transshipments & arrivals.
• Ensure timely shipping is arranged in accordance with customers requested RDS, RDD & mode /equipment type.
• Handle Full set of Shipping Documents. Check correspondence of BLs, shipping invoices, packing list, COO Etc. Ensure documents are correct and provided on time to clearance agents & customers.
• Coordinate timely import & export customs clearance & deliveries.
• Coordinate with Sales dept. & export offices the timely quotation sent to customer prior shipping.
• Ensure actual invoices from vendors & invoices to customers correspond to quotations. Responsible for costs & invoices booked properly and timely in the Financial Files.
• Maintaining paper file: print file control sheet, keeping copies of shipping docs, orders, quotations, invoices from vendors, invoices to customers, important correspondence.
• For export shipments: researching and planning the most appropriate route for a shipment taking in to account the cost, transit time and security. Obtaining, checking and preparing documentation to meet customs requirements, packing specifications, and compliance with overseas countries' regulations;
• Working closely with customers, HG export offices and third parties to ensure smooth operations to deadlines;
• Provide excellent customer service.
• Maintaining current knowledge of relevant legislation, Carrier’s route changes, political situations and other factors that could affect the movement of freight.
• Shipping documents review: check that data on the shipping invoices, BLs and packing lists are corresponding to each other.

Qualifications & Key Requirements:

• Knowledge of shipping paperwork required for import & export of sea / air shipments.
• Knowledge of international Freight Forwarding, FCL/ LCL and Incoterms
• Computer skills (MS office; Knowledge of tracking & tracing system would be great advantage)
• Excellent communication and customer service skills
• 2+ years’ experience in freight forwarding industry an advantage
• Hardworking, fast learner, disciplined & ready to become integral part of our dynamic team.