Administration Assistant – Engineering Europe

Interested in a career that matters? Join our Engineering Team !

We are continuing to expand our Engineering Europe team and are looking for an Administration Assistant - Engineering Europe (m/f/d) to support our project managers with the planning, execution, and documentation of CAPEX projects.

This role is a fixed-term contract for two and a half years to support a large-scale project. Hybrid working arrangement, up to 50% home office

The Engineering Europe team delivers technical investment projects across multiple sites. Our focus is on executing CAPEX projects within agreed timelines, budgets, and quality standards, in close alignment with internal stakeholders.

We value open collaboration and work closely with Production, Maintenance, EHS, Quality, global experts, and external partners.

In this role you will have an impact by:

Support project managers with administrative tasks and day-to-day project coordination

Create and manage purchase requisitions and purchase orders in SAP & Coupa

Support material ordering, invoice follow-up, and goods receipt processes

Track project costs, budgets, and hours booked to projects

Prepare project reports, presentations, meeting minutes, and status updates

Organize project meetings, workshops, and team events

Coordinate internal communication activities, including newsletters and project updates

Maintain project documentation

You will thrive in this role if you bring some of the following:

Completed vocational training, for example as an Industrial Clerk, Management Assistant for Office Management, Office Clerk, or a comparable commercial qualification

Experience in administration, project support, purchasing, finance support, or a similar role

Experience with SAP and Microsoft Office is an advantage

Structured and detail-oriented working style

Proactive and service-minded

Ability to manage multiple priorities at the same time

Strong team player with a collaborative approach

Good communication skills in German and English

Our purpose guides the way

In Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. Since we began more than a century ago, this has been our guide. It’s how we've gotten so far. And it’s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless. If our purpose resonates with you, we encourage you to apply.

Opportunities for everyone

We are committed to an inclusive recruitment process and equal opportunity for all applicants. Therefore we ask you to apply without a cover letter or photo and instead include a few sentences in your CV explaining your motivation for applying.

We make all employment decisions based on business needs and welcome candidates with a wide range of backgrounds, including ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.

Explore other openings

If this position isn’t the right fit, you may still find other opportunities with us. You’re welcome to explore open roles or create a job agent to stay connected with future opportunities at novonesis.com/Career