Operations Assistant

Job Description

We are looking for a reliable and organized Operations Assistant – Procurement & Logistics to join our team in the Audio Visual industry.

The successful candidate will support the day-to-day procurement and logistics operations, ensuring that materials, equipment, and supplies are purchased, coordinated, and delivered on time to support ongoing projects and operations.

Key Responsibilities

Procurement

• Source and purchase AV equipment, materials, accessories, and general supplies based on project and operational requirements.
• Request and compare quotations from suppliers to ensure competitive pricing and suitable options.
• Coordinate with local and international suppliers regarding availability, pricing, lead times, and delivery schedules.
• Prepare and process purchase orders and maintain accurate procurement records.
• Follow up on pending orders and ensure timely delivery of required materials.
• Maintain good working relationships with suppliers and negotiate where appropriate.
• Monitor stock levels and coordinate replenishment of frequently used items.

Logistics & Operations

• Coordinate the movement and delivery of AV equipment, materials, and other items to project sites.
• Arrange deliveries, collections, transportation, and related logistics requirements.
• Coordinate with drivers, technicians, project teams, suppliers, and clients regarding delivery schedules.
• Ensure that materials and equipment are delivered to the correct location and within the required timeframe.
• Assist with inventory and warehouse coordination, including receiving, checking, and recording incoming items.
• Prepare and maintain delivery notes, purchase records, and other logistics documentation.
• Support the operations team with day-to-day administrative and coordination tasks.

Project Support

• Coordinate closely with the project and technical teams to understand material and equipment requirements.
• Monitor procurement and delivery timelines for ongoing AV projects.
• Follow up on urgent requirements and resolve procurement or logistics issues promptly.
• Assist in ensuring that projects receive the required materials and equipment on time.

Requirements

• 2–4 years of relevant experience in Procurement, Logistics, Operations, or a similar role.
• UAE experience is preferred.
• Experience in the Audio Visual, Events, Systems Integration, or related industry is an advantage.
• Good knowledge of local suppliers and UAE procurement and logistics practices.
• Strong communication and coordination skills.
• Good negotiation and problem-solving abilities.
• Strong organizational and time-management skills.
• Ability to multitask and work effectively under pressure in a fast-paced environment.
• Ability to work independently with minimal supervision.

Pay: From AED3,500.00 per month

Work Location: In person