Intern German Proposal Team (PDC EMEC)

Job Family: Proposal Management

Travel Required: None

Clearance Required: None

Entry-level role suited to a native German speaker with strong attention to detail, good English skills, and an interest in learning proposal, procurement, and business development processes in a professional services environment.

The intern will work under the guidance of experienced proposal managers and will mainly support routine proposal tasks, document preparation, administrative coordination, formatting, and information management according to established team processes and templates.

 

What You Will Do:

Primarily support the German, and to some extent European Commission EMEC Proposal Managers with routine proposal and content management tasks, including:

Support proposal teams in preparing proposal documents, presentations, forms, and submission materials.

Assist with German-language proposal documents, with a focus on accuracy, clarity, formatting, and consistency.

Follow established proposal processes, checklists, templates, and internal style guidance.

Support the preparation and formatting of proposal response documents in any of the typically required formats – most often Microsoft Word, PowerPoint and PDF.

Assist with online procurement portals and online submission processes under supervision.

Help maintain proposal guidebooks, action lists, document trackers, and submission checklists.

Support the preparation of compliance matrices and competence matrices by transferring client requirements into standard templates.

Help compile and organise non-technical proposal inputs, such as company information, forms, certificates, references, staff biographies, and standard text.

Support the collection and formatting of German administrative documents, including insurance, tax, sustainability, equal opportunity, and cyber security documents.

Assist with simple quality checks, including consistency, completeness, formatting, spelling, grammar, and alignment with internal templates.

Support the preparation of lists of administrative or clarification questions for review by the proposal manager.

Help coordinate routine information requests with internal teams, such as legal, IT, operations, and subject matter experts.

Assist with archiving proposal materials and storing final documents in the correct SharePoint locations.

Support updates to the proposal team’s content management system, including project summaries, qualifications, standard texts, and final proposal files.

Help create or update simple graphics, organisation charts, tables, and workflow diagrams in PowerPoint, based on existing examples.

A major part of the work will be in native German. English is also an important working language within the broader Europe-Middle East-Canada team and the wider firm. The role therefore requires strong German writing skills and a good working level of English.

 

What You Will Need:

Native-level German language skills, with strong writing, reading, grammar, and editing ability.

Good English language skills, including the ability to read and understand business documents and communicate with international colleagues.

Strong attention to detail and accuracy.

Good organisational skills and ability to follow structured processes.

Ability to work with templates, checklists, and standard operating procedures.

Comfortable handling routine administrative and document-based tasks.

Able to manage assigned tasks and deadlines with guidance from the proposal manager.

Good written and verbal communication skills.

Willingness to learn proposal management, procurement processes, and professional services business development.

Comfortable working with remote and international team members.

Able to ask questions when instructions are unclear and escalate issues in a timely way.

Reliable, proactive, and careful in handling business documents and deadlines.

Native German speaker.

Good English level; ability to work in an English-speaking international team.

Strong German writing, editing, and formatting skills.

Any other European language is a plus.

Good working knowledge of Microsoft Word, PowerPoint, Excel, Outlook, SharePoint, Acrobat (PDF)

Basic knowledge of AI tools like ChatGPT / Copilot and willingness to learn how to work with AI and tech tools as relevant for the job.

Interest in proposal development, consulting, procurement, business development, energy, sustainability, or infrastructure.

Ability to work from the Berlin office as required.

What Would Be Nice To Have:

Previous internship, student job, or administrative work experience in a business environment.

Experience working with long documents, templates, or formal written submissions.

Experience with SharePoint, online portals, or document management systems.

Experience working in an international or bilingual environment.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

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