Facilities Management Support Coordinator

The Opportunity:

Facilities Management Support Coordinator

Location: Nijmegen, Netherlands

Contract: Full-time | Initial 1-year contract with the possibility of conversion to a permanent position

About the Role

We are seeking a highly organised and proactive Facilities Management Support Coordinator to support facilities operations at our client's site in Nijmegen. In this role, you will play a key part in ensuring the smooth coordination of maintenance activities, vendor management, spare parts administration, and documentation processes.

Working within a scientific laboratory environment, you will collaborate closely with Facilities, laboratory teams, and external service providers to ensure equipment, systems, and maintenance activities are managed efficiently and in compliance with site requirements. This position combines operational coordination with administrative support and offers the opportunity to contribute to continuous improvement initiatives across the facility.

Key Responsibilities

• Manage spare parts inventory, including ordering, receiving, tracking, and lifecycle management.

• Monitor spare part availability and obsolescence to ensure operational continuity.

• Coordinate service vendor scheduling, site access, and maintenance activities.

• Escort external vendors within laboratory and GMP-regulated environments where required.

• Coordinate preventive maintenance activities and support equipment maintenance programs.

• Support the management of validation, calibration, repair, and maintenance documentation.

• Ensure maintenance records and supporting documentation are accurate, compliant, and properly maintained.

• Support plant equipment maintenance activities and facilities operations.

• Contribute to continuous improvement initiatives within the Facilities function.

• Provide cross-functional support to other departments as needed to ensure seamless service delivery.

Qualifications

• Bachelor's degree in Science, Business Administration, or a related discipline preferred.

• Experience working within a laboratory, scientific, or regulated environment.

• Experience in a customer-facing or service-oriented role.

• Experience supporting or working within an in vivo facility is considered an advantage.

• Knowledge of Safety, Health, and Environment (SHE) requirements within laboratory environments.

• Understanding of GLP regulations and compliance requirements.

Skills & Competencies

• Excellent written and verbal communication skills.

• Strong planning, organisational, and analytical abilities.

• Effective problem-solving skills with the ability to respond quickly and deliver high-quality service.

• Strong time management skills and the ability to manage multiple priorities in a dynamic environment.

• Ability to work both independently and collaboratively within a team.

• Customer-focused mindset with a proactive and flexible approach.

• Self-motivated, energetic, dependable, and detail-oriented.

• Strong commitment to teamwork, professionalism, and organisational goals.

• Flexibility to adjust working hours when required to support operational needs and customer requirements.

Working Environment

This role is primarily based within a scientific laboratory environment and also includes office-based administrative work. The position requires regular interaction with laboratory personnel, facilities teams, and external vendors to ensure efficient and compliant facilities support.

What We Offer

• Opportunity to work within a dynamic and highly regulated scientific environment.

• Diverse responsibilities across facilities coordination, maintenance support, and vendor management.

• Collaborative team culture with opportunities for professional growth.

• A full-time position with an initial 1-year contract and the potential for permanent employment based on performance and business needs.

If you enjoy coordinating operations, working with multiple stakeholders, and ensuring facilities run efficiently, we would love to hear from you.

#LI-Onsite

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

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