Document Controller - KSA

James L Williams Middle East is seeking a highly organized and detail-oriented Document Controller – Site-Based to join our Project Team in the Kingdom of Saudi Arabia and support the successful delivery of major construction projects.

This role is responsible for managing project documentation, maintaining document control systems, ensuring the timely distribution of project records, and providing site administration support in accordance with company procedures and client requirements. The successful candidate will play a key role in maintaining document integrity, ensuring compliance, and facilitating effective communication across project stakeholders.

Key Responsibilities

• Manage and maintain all project documentation in accordance with the Project File Index and Document Control Procedures.
• Control the receipt, distribution, tracking, filing, and archiving of incoming and outgoing project documents, ensuring proper record keeping and acknowledgements.
• Maintain and update document registers and logs for WIRs, MIRs, RFIs, NCRs, SORs, Method Statements, Damage Reports, IFC Drawings, and other project documentation.
• Coordinate document submissions, including WIRs, MIRs, Method Statements, Builder's Work Requests, and other technical documents for consultant review and approval.
• Administer project documentation within the Electronic Document Management System (EDMS), preferably Aconex, ensuring documents are accurately uploaded, distributed, and tracked.
• Prepare project correspondence, reports, transmittals, and other documentation as requested by the Project Director or Project Manager.
• Monitor overdue document actions and follow up with project teams, consultants, and subcontractors to ensure timely responses and document closure.
• Maintain red-line mark-ups, as-built documentation, and project records to support engineering and construction activities.
• Provide administrative support to the site office, including document control, employee records, office supplies, petty cash coordination, and general site administration.
• Ensure compliance with company quality procedures, client requirements, and project document control standards.

Requirements

• Bachelor's degree in any discipline. Formal training or certification in Document Control will be an advantage.
• 3–5 years of experience as a Document Controller within the construction industry, preferably on large-scale building or infrastructure projects.
• Strong working knowledge of Electronic Document Management Systems (EDMS), preferably Aconex.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent organizational, communication, and time management skills with strong attention to detail.
• Ability to manage multiple priorities while maintaining document accuracy, confidentiality, and compliance.
• Proactive team player with strong coordination, administrative, and problem-solving skills.
• Willingness to work on-site in the Kingdom of Saudi Arabia.
• Experience working with consultants, subcontractors, and client document control procedures.
• Familiarity with Saudi Aramco, NEOM, ROSHN, Red Sea Global, or other major KSA project documentation requirements (if relevant to your projects)