Management Assistant

Job Summary

Would you enjoy being at the heart of a world-leading fragrance creative center, ensuring flawless day-to-day operations while collaborating with global leaders and creative teams?

IFF is a global leader in flavors, fragrances, food ingredients, and health & biosciences. We deliver sustainable innovations that elevate everyday products.

Harnessing the full emotional power of scent, driven by pioneering creativity, science, consumer expertise and a mindful approach to fragrance design.

The primary focus of the role is to ensure required organizational assistance is provided to the senior leaders and their teams in the Hilversum Creative Center. The expectation from the role is to oversee the organizational activities in the creative center and ensure flawless execution

The ideal candidate is a self-starter, has a high level of proactiveness, ownership, attention to detail and can easily navigate between different layers of the organization. Occasional project coordination assignments can be expected, experience with project coordination is a plus.

Excellent level of Business English is required for this role.

The position is full-time and based in Hilversum, Netherlands. You will report directly to the Management Assistant Lead, Hilversum.

Where You’ll Make a Difference

Heavy meeting scheduling and calendar management for individuals who are located around the world; requires great attention to detail and excellent interpersonal skills. 

Manage agendas, meeting notes, e-mails, and other communications on behalf of management. Follow up on deliverables assigned to meeting attendees where needed. 

Project support for the Creative Center 

Ownership of Purchase Order creation and follow up.  

Coordinate all travel, including air, hotel, and other reservations. Due to high volume of travel, schedule, and itinerary change frequently. In some cases, support may be required outside of office hours.  

Coordinate visa applications. 

Greet callers and visitors, serving as a positive representative for the global leader. 

Maintain and order office equipment and supplies. 

Demonstrates an extremely high level of ethics, professionalism, and discretion at all times.

What Makes You the Right Fit

Related experience is a highly preferred advantage 

Business English is a must, proficient level of Dutch is not required but considered as an asset 

Knowledge of SAP is an advantage  

Team player 

Strong project coordination skills 

Global orientation 

Flexible and high-pressure threshold 

Proficiency in MS office (Word, Excel & Power Point) 

Why Choose Us?

Collaborative and inclusive international work environment.

Professional onboarding and training programs.

Career growth and development opportunities.

Attractive compensation and benefits package.

Year-round activities such as workshops, sports events, volunteering, and social gatherings.

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more