Executive Assistant (all genders)

About Us STARK is a new kind of defence technology company revolutionising the way autonomous systems are deployed across multiple domains. We design, develop and manufacture high performance unmanned systems that are software-defined, mass-scalable, and cost effective. This provides our operators with a decisive edge in highly contested environments.

We’re focused on delivering deployable, high-performance systems—not future promises. In a time of rising threats, STARK is bolstering the technological edge of NATO Allies and their Partners to deter aggression and defend Europe—today.

About the team We are looking for an exceptionally organised, discreet and experienced Executive Assistant to become the operational backbone of our CEO Office. You will work closely with the Chief of Staff.

Your mission You will be responsible for ensuring that the CEO and senior leadership team can operate at maximum effectiveness in an extremely fast-paced, international environment.

Responsibilities

• Own complex calendar management across multiple time zones.

• Coordinate domestic and international travel, accommodation, transport and detailed itineraries.

• Organise security arrangements and coordinate with executive protection where required.

• Support preparation of meeting agendas, briefing packs and background documents.

• Draft professional correspondence, follow-up emails and meeting summaries on behalf of senior executives.

• Track action items and ensure follow-up across teams until completion.

• Coordinate internal and external meetings with governments, military leaders, investors and international partners.

• Manage logistics for events, board meetings and executive visits.

• Prepare printed briefing books, presentations and meeting materials.

• Coordinate business cards, CEO office supplies and executive administration.

• Support visitor management and protocol for senior guests.

• Work closely with Communications, Public Affairs, Security, HR and Operations.

• Act as the central coordination point for the CEO Office

Qualifications

• Significant experience supporting C-level executives or founders.

• Outstanding organisational skills and exceptional attention to detail.

• Excellent written communication skills in both German and English. 

• Strong judgement, professionalism and complete discretion.

• Ability to manage multiple competing priorities simultaneously.

• Comfortable working in a dynamic, high-growth environment where priorities change quickly.

• Confident interacting with senior government officials, military leaders and international executives.

• Calm, resilient and dependable under pressure.

What success looks like The CEO Office runs seamlessly. Meetings are prepared, travel works flawlessly, follow-ups happen automatically and senior leaders can focus entirely on decisions rather than administration.

Contact: Sally Grütte-Pad, Interim Lead TA Partner via talent@stark-defence.com