Document Controller

Responsibilities:

• Establish and maintain an effective document control system for the project.

• Receive, log, and distribute incoming project documentation in a timely manner.

• Ensure accurate filing, storage, and retrieval of documents, both in physical and electronic formats.

• Implement and enforce document control procedures to maintain consistency and compliance.

• Provide administrative assistance to the project management team.

• Coordinate meetings, prepare agendas, and document minutes.

• Manage travel arrangements, accommodations, and itineraries for project personnel.

• Assist in the preparation and formatting of reports, presentations, and project documentation.

• Facilitate effective communication between project team members and external stakeholders.

• Ensure timely distribution of project-related information and updates.

• Serve as a point of contact for document-related inquiries and revisions.

• Conduct regular audits to verify the accuracy and completeness of project documentation.

• Collaborate with project teams to address and rectify any document control issues.

• Work closely with various departments to collect and compile project information.

• Coordinate with vendors, subcontractors, and other external parties to gather and manage project documents.

• Maintain regular communication with clients to understand project needs related to Letters of Authorization.

• Address client inquiries and provide timely updates on LOA status and renewal processes.

• Collaborate with the client to gather necessary information for LOA submission.

• Prepare and submit LOA applications in accordance with project specifications.

• Ensure compliance with client-specific procedures and requirements during the LOA acquisition process.

• Proactively monitor LOA expiration dates and initiate timely renewal processes.

• Coordinate with clients for any additional documentation or information required for the renewal.

• Follow up on LOA renewal submissions and ensure timely approval.

• Bachelor's degree .

• Proven experience in document control within the oil and gas industry.

• Proficient in document management software and Microsoft Office Suite.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Attention to detail and a commitment to maintaining confidentiality.

• Familiarity with industry-specific standards and regulations.

• Proficient in the use of Aconex, an Oracle cloud-based project management and collaboration platform.