Supply Chain Specialist (Vendor Management)

JOB SUMMARY:

We are seeking a detail-driven and quick-thinking professional who will be responsible for managing vendor onboarding and maintaining vendor master data, support the optimization of our end-to-end supply chain operations, as well as driving continuous improvement. This role ensures data integrity, operational efficiency, and compliance with internal controls and regulatory requirements.

KEY RESPONSIBILITIES:

Vendor Setup & Master Data Management

• Coordinate and execute vendor onboarding and setup activities in respective systems.

• Maintain accurate and up-to-date vendor master data, including company information, certifications, banking details, and contact records.

• Validate vendor documentation and ensure completeness before activation. Vendor Scorecard Management

• Develop, maintain, and monitor vendor performance scorecards.

• Generate periodic performance reports and communicate results to internal stakeholders.

• Support supplier performance reviews and continuous improvement initiatives. Reporting & Data Analysis

• Analyze and prepare regular reports on supplier performance and operational.

• Identify opportunities to improve processes and efficiency.

• Prepare regular management reports and dashboards with actionable insights. Vendor Compliance Management

• Maintain and update the Vendor Compliance Manual (VCM).

• Liaise with Corp IT team on the timeline on data uploading and broadcasting to vendors on updated version of the VCM.

• Support internal and external audits related to vendor compliance. Purchase Order (PO) Management

• Review and approve purchase orders in accordance with company policies and authorization limits.

• Validate non-approved PO and liaise with respective buyer for necessary action. Stakeholder & Vendor Coordination

• Serve as the primary point of contact for vendor-related matters.

• Collaborate with finance, logistics, and business teams to ensure smooth supplier operations.

• Drive continuous improvement initiatives to enhance efficiency.

QUALIFICATIONS AND REQUIREMENT:

• Bachelor's Degree in Supply Chain Management, Business Administration, Procurement, Logistics, or related field.
• 3–5 years of experience in vendor management, procurement operations, supply chain, or related functions.
• Experience with ERP systems such as Oracle, JDE, or similar platforms.
• Strong analytical and reporting skills with proficiency in Excel and data analysis tools.
• Knowledge of vendor compliance, supplier performance management, and procurement processes.
• Excellent communication, stakeholder management, and problem-solving skills.

KEY COMPETENCIES:

• Vendor Relationship Management
• Procurement Operations
• Data Management & Reporting
• Compliance & Risk Management
• Analytical Thinking
• Attention to Detail
• Cross-Functional Collaboration
• Process Improvement

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About Us

Founded in 1956, Williams-Sonoma, Inc. is the premier specialty retailer of home furnishings in the United States, Canada, Puerto Rico, Australia, United Kingdom and the rest of the world with franchise partnerships. Our family of brands are Williams-Sonoma, Pottery Barn, Pottery Barn Kids, PBteen, West Elm, Williams-Sonoma Home, Rejuvenation, Mark and Graham, and GreenRow. Our passion for high-quality products, functional design, outstanding customer service, enhancing the lives of our customers and the communities remains as our core values.

Today, we are a more than USD 8.7 billion company, with a multi-brand, multi-channel, global enterprise supported by state-of-the-art technology and some of the most talented teams in retailing - and we're always looking for new energy and ideas.

The Singapore regional office was set up in 2008 and we currently have more than 160 associates in functions such as sustainability, customs & compliance, finance, human resource, information technology, inventory planning, logistics,