Portfolio & Fund Admin Manager

Responsibilities

Portfolio Management & Monitoring

• Act as the primary finance interface for portfolio companies on regular financial and operational reporting, governance compliance (board processes, audits, controls)
• Track investment deployment, cash runway, and funding needs
• Analyse portfolio performance to surface risks early and support GPs with insight
• Support portfolio companies with fundraising preparation where needed
• Perform quarterly internal portfolio valuation
• Maintain portfolio and fund performance database

Fund Operations & Administration

• Prepare and manage capital calls across MHV fund
• Work closely with external fund administrators on Quarterly close, Financial statement, LP reporting
• Coordinate quarterly and annual investor reports
• Oversee fund cash management, payments, and billing
• Manage annual audits and audited financial statements
• Update fund-level performance and forecasting model
• Respond to LP information requests in a timely, accurate manner

Controls, Governance & Firm-building

• Support development and implementation of internal financial control
• Liaise with corporate secretarial firms and relevant regulators across jurisdictions
• Support new fund launches from an operations and admin perspective
• Help institutionalise processes as the firm scales
• Liaise with relevant government agencies (Singapore, Japan, US, etc) for timely business reporting on the funds as required

Preferred Experience

5+ years of experience in:

• Audit, transaction services, fund accounting, or portfolio finance
• Big 4 experience strongly preferred
• Exposure to venture capital, private equity, or asset management is a plus
• Strong analytical skills and exceptional attention to detail
• Comfortable operating independently in a fast-moving environment
• Able to manage multiple workstreams with strong prioritisation
• Clear communicator with strong stakeholder management skills
• Hands-on, accountable, and solutions-oriented