Senior Executive, Student Administration

Hosted by the School of Social Sciences, the Master of Science in Applied Gerontology programme provides a holistic and advanced education in the rapidly expanding field of gerontology. It is designed to provide students with in-depth knowledge, skills, and experience to work with older people.

We are looking for a Senior Executive to support the smooth running of the programme. The incumbent will provide good administrative and logistical support to a variety of important tasks, in areas ranging from programme publicity, student admission, academic, financial and graduation matters.

Responsibilities:

Programme Publicity

• Update and enhance the website’s information
• Disseminate e-flyers
• Organise Information Sessions for prospective students and other target audiences
• Prepare slide decks for Information Sessions
• Raise Purchase Requests (PR) for catering services, booking of venues via Ariba system

Student Admission

• Process application materials and arrange for interviews
• Prepare admission documents
• Prepare and collate scholarship documents

Academic matters

• Handle course registration matters, leave of absence and conversion of candidature
• Liaise with course coordinators on curriculum matters
• Handle Student Feedback for Teaching
• Provide logistics support for the smooth running of courses

Financial matters

• Prepare information for billing of tuition fees
• Draft appointment letters/letters of invitation for lectures/guest lecturers
• Handle payment requests and honoraria for lecturers/guest lecturers

Event matters

• Support logistical arrangements for student events and industry visits

Graduation matters

• Monitor students’ progress for graduation
• Ensure the students graduate on time

Other Duties

• Support the communication of key School news and events to current and prospective students and the alumni
• Provide administrative support for School-level events and initiatives as assigned
• Assist in any ad hoc matters as required

Requirements:

• A recognized degree in any field
• At least 2 years of relevant experience.
• Experience in working at an Institute of Higher Learning would be an advantage
• Excellent interpersonal, communication, and analytical skills
• Strong organizational and problem-solving skills
• Proficient in Microsoft Office (Excel, PowerPoint, Word)
• Meticulous, proactive, and resourceful with a passion to achieve
• Able to work independently as well as in a team to achieve goals

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU