Accounts Assistant

The Accounts Assistant provides operational accounting support to the Finance team at Peak Ocean Singapore (Headquarters). This role is responsible for performing day-to-day accounting and administrative tasks, including processing invoices, maintaining financial records, supporting accounts payable and receivable functions, and assisting with financial reconciliations.

The position focuses primarily on operational accounting and administrative finance tasks, working closely with the Finance team to ensure timely processing of financial transactions and proper documentation.

1. Accounts Payable

• Process vendor invoices and payment requests in accordance with company procedures.
• Prepare payment vouchers and maintain supporting documentation.
• Record vendor invoices in the accounting system accurately and promptly.
• Assist in maintaining records of outstanding payables.

2. Accounts Receivable

• Prepare and issue client invoices as instructed by the Finance team.
• Update records of payments received from clients.
• Assist in monitoring accounts receivable balances and follow up on outstanding invoices when required.

3. Data Entry and Record keeping

• Perform accurate dataentry of financial transactions into the accounting system.
• Verifies supplier Invoices, staff expense claims, identifies cost centre and records entries into system
• Maintains proper filing and records in SharePoint

4. Bank Reconciliation Support

• Assist in bank reconciliation and verification of transactions.
• Support reconciliation of accounts and financial records as instructed by the Finance team.
• Highlight discrepancies for review by the Accounting Manager.

5. Financial Reporting Support

• Assist in compiling financial data for monthly reports.
• Support preparation of accounts receivable ageing reports and financial schedules.
• Provide documentation required for audit and internal review.

6. Administrative and Operational Support

• Provide administrative support to the Finance team at Peak Ocean Singapore Headquarters.
• Coordinate with internal departments on finance-related matters when required.
• Perform other basic accounting and administrative duties as assigned.
• Performs other accounting and administrative duties as assigned.