Manager, Research Grant Management Operations

Job Title: Manager, Research Grant Management Operations University-Level Unit: NUS Enterprise Faculty/Department-Level Unit: ETP - Administration Employee Category: Executive & Administrative Posting Start Date: 09/06/2026 Location_ONB: Kent Ridge Campus Job Description

About Us

We are building AI-enabled operating systems to support research translation, venture building, grant administration and commercialisation workflows.

We work across university teams, researchers, startups, corporate partners and public funding agencies to turn complex manual processes into structured, auditable and scalable workflows.

The Role

As Manager, Research Grant Management Operations, you are responsible for the operational integrity of three funding streams: MOE De-GAP, Central GAP and Technology Development Agreement (TDA) funding.

You ensure that grant finances, claims, procurement, project progress and grantor reporting are tracked accurately, followed through consistently, and supported by reliable data.

This is a hands-on ownership role. You will lead weekly operating cadence, keep dashboards accurate, drive stakeholder follow-up, and help move grant administration away from manual work into an integrated AI-driven grant management solution.

Separately, you will support new programme reviews from an operational, overseas compliance and financial sustainability perspective, ensuring programmes are administratively workable and at minimum financially neutral unless otherwise approved.

What You'll Do

Own Grant Finance & Claims

• Monitor grant budgets, commitments, utilisation and remaining balances across De-GAP, Central GAP and TDA.
• Coordinate claims submission, supporting documents, WBS tracking and claims-related queries.
• Reconcile approved budgets, actual spend and remaining balances, and flag under-utilisation, overspend or budget risk early.
• Maintain clear, reliable financial views to support management decisions and grantor reporting.
• Manage grant audits.

Lead Procurement Coordination

• Lead the procurement follow-through for grant-funded activities, from request initiation to PO, vendor follow-up and closure.
• Coordinate with project teams, procurement, finance and vendors to resolve delays or documentation issues.
• Ensure procurement is aligned with approved budgets, grant requirements and internal policies.
• Maintain procurement status as part of the overall project dashboard.

Track Progress & Report to Grantors

• Maintain updated project milestones, deliverables, timelines and reporting commitments.
• Lead the weekly cadence to ensure project updates are current, complete and accurate.
• Prepare progress updates, management reports and grantor reports with supporting documentation.
• Flag delays, risks, changes in scope or reporting gaps early for management attention.

Maintain Dashboard Accuracy

• Maintain a single source of truth for project status, budget utilisation, procurement progress, claims and reporting.
• Ensure dashboards are updated before management reviews and reflect actual project status, not outdated inputs.
• Follow up on open actions, overdue items and missing updates across stakeholders.
• Escalate issues that require decisions, approvals or intervention.

Build the Future Grant Management Solution

• Map current manual workflows across De-GAP, Central GAP and TDA and identify bottlenecks, duplication and control gaps.

• Translate operational requirements into system requirements for an in-house AI-driven grant management solution.

• Support integration across Monday.com, Jedox, Slack, iRIMS and other relevant systems.

• Design and test workflow logic for reminders, approvals, claims tracking, reporting and dashboard updates.

• Contribute as a process owner and product user, ensuring the solution is practical, auditable and scalable. Integrate the Three Grant Streams

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