Officer - Administration

At Maersk Contract Logistics, we have big plans. Our aspiration is to become the global expert in integrated logistics, offering a truly end-to-end service that makes daily trade simpler and easier than ever.

About the Role

Maersk Contract Logistics is looking for a highly organized and proactive Administrative Officer to provide critical administrative and coordination support to the Executive Assistant of the Head of APA and Country Head. This role plays a key part in ensuring the smooth running of the executive office by supporting daily operations, managing priorities, and enabling efficient coordination across stakeholders.

The successful candidate will thrive in a fast-paced environment, demonstrate strong attention to detail, and bring a high level of professionalism when handling sensitive information and senior stakeholder interactions.

Key Responsibilities

Administrative and Secretarial Support

• Provide day-to-day administrative support to the Executive Assistant and Country Head.

• Manage calendars, schedule meetings, and coordinate appointments.

• Prepare the daily schedule, meeting materials, and supporting documents.

• Maintain proper filing, documentation, and record-keeping for easy retrieval of information.

• Coordinate incoming requests, emails, phone calls, and messages where required.

• Liaise professionally with internal departments, external vendors, customers and stakeholders on administrative matters.

• Maintain confidentiality when handling sensitive information relating to senior leadership and business operations.

Meeting and Event Coordination

• Meeting arrangements, including room bookings, calendar invites, conference call setup, catering, and visitor registration.

• Preparation of meeting agendas, presentation materials, reports, and minutes where required.

• Coordinate logistics for internal meetings, leadership meetings, town halls, offsites, and business events.