Administrative Specialist for Faculty Affairs, STI

Mission

The Head of Faculty Affairs of the School of Engineering (STI) at EPFL leads a small team dedicated to processes governing academic matters within the School (such as academic recruitment, academic promotions, sabbatical and research leaves, etc.) and provides executive support to the Dean of the School and the Chair of the Academic Evaluation Committee (CEA-STI).

For this mission, the Head of Faculty Affairs is seeking an Administrative Specialist.

Main duties and responsibilities

Support to the Head of Faculty Affairs for:

• Professor recruitment activities:

• Overseeing recruitment processes on the dedicated platform

• Processing application files, communicating with candidates

• Planning and organizing recruitment procedures

• Preparing recruitment dossiers

• Professor promotion activities and assistance to the Chair of the CEA-STI:

• Updating and applying procedures

• Communication and coordination between committee members, institutes, the Dean, management, and candidates

• Managing internal and external reference letters

• Preparing promotions dossiers

• Overall faculty matters and data management:

• Overseeing onboarding and offboarding processes within the School

• Coordinating reviews of tenure-track assistant professors and implementing procedures

• Maintaining up-to-date faculty data and updating tracking files

• Electronic filing of records related to the School's professors

Profile

Education:

• Commercial diploma (CFC) or equivalent training
• Very good knowledge of French and English (min. C1)

Knowledge:

• Proficiency in Word, Excel, Powerpoint
• Knowledge of EPFL’s administrative processes is an asset

Skills:

• Personal organization, priority management, strong respect for deadlines, excellent team and interpersonal skills
• Attention to detail and confidentiality
• Ability to work in a multicultural environment and interact with all levels of the school, faculty and staff
• Service-oriented, self-motivated, good sense of initiative, responsive and autonomous We offer

• A stimulating, dynamic, interdisciplinary, and international work environment
• An internationally renowned academic institution, growing rapidly in research, education, and innovation
• Excellent working conditions Informations

• Contract Start Date : immediately or to be agreed
• Activity Rate : 40%-50%
• Contract Type: CDI
• Reference: 2285