Office Manager / EA Assistant

Office Manager On-site, Lausanne l Full-time l 12 Month-contract Our client is an innovative company in the health and longevity sector, dedicated to developing science backed solutions that support healthier lives. They are looking for an Office Manager / Executive Assistant to support the CEO and ensure the smooth day to day running of the office.

This is a hands-on role for someone who enjoys working in a fast paced environment, balancing executive support responsibilities with office management and operational coordination.

Responsibilities

• Provide high level administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination
• Act as a key point of contact for internal and external stakeholders
• Prepare presentations, reports, correspondence, and meeting materials
• Manage office operations and ensure an organised, efficient, and welcoming workplace
• Coordinate suppliers, service providers, and office related budgets
• Organise team meetings, company events, and offsites
• Support HR and onboarding activities for new employees
• Assist with project coordination and follow up on key business initiatives
• Handle confidential information with discretion and professionalism

Requirements

• Previous experience as an Executive Assistant, Office Manager, or similar role
• Strong organisational and multitasking abilities
• Excellent communication and stakeholder management skills
• Ability to work independently and proactively in a dynamic environment
• High level of discretion and professionalism
• Proficiency in Microsoft Office and other productivity tools
• Fluent in English, French is a strong advantage

Please only apply if you are eligible to work in Switzerland and the EU headcount AG